User manual
Table Of Contents
- Preface Introducing FileMaker Pro
- Chapter 1 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 2 Creating databases
- Chapter 3 Working with related tables and files
- Chapter 4 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Publishing databases on the web
- Chapter 5 Protecting databases with accounts and privilege sets
- Chapter 6 Converting FileMaker databases from previous versions
- Index
Chapter 2
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Creating databases 61
To place a field on a layout:
1. In Layout mode, choose the layout you want to work on from the
Layout pop-up menu.
2. Drag a field from the Field tool to the position you want on the
layout. (Or choose
Insert menu > Field.)
As you drag the field onto the layout, you see a border and text
baselines to help you align the field with other objects on the layout.
Release the mouse button when the field is where you want it.
Alternatively, if you want to display field data in a drop-down list,
pop-up menu, checkbox set, radio button set, or drop-down calendar,
use the Field/Control tool (or choose
Insert menu > Field/Control). See
the next section
“Setting up checkbox sets and other controls on a
layout” for more information.
Note If you’re placing a related field in a portal, position it in the first
row of the portal. Make sure each field in the portal is from the same
related table from which the portal is set up to display records.
3. In the Specify Field dialog box, select the field to place.
To choose a field in another table, choose the table from the table list
above the list of fields. Then select a field from the fields list. Or
choose
Define Database in the table list to create a relationship or table
(see
“Creating relationships” on page 76).
4. Select Create label to include the field name as text on the layout.
5. Click OK.
You see the field name in the field on the layout unless you have
chosen to display sample data from the current record (
View menu >
Show > Sample Data). Fields from related tables appear as ::Field Name
(preceded by two colons).
To replace a field with another, in Layout mode, double-click the field,
then select another field name in the Specify Field dialog box and
click
OK.
To remove a field from a layout, in Layout mode, click the field to
select it, then press Backspace or Delete, or choose
Edit menu > Clear.
Removing a field from a layout does not delete the field or its data
from your database.
Field tool
The field’s border and
baselines appear as you drag
the fields onto the layout
Field/Control tool
Select the
field to add
Select to use the field
name as the field label
To place a field from
another table,
choose the table