User manual
Table Of Contents
- Preface Introducing FileMaker Pro
- Chapter 1 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 2 Creating databases
- Chapter 3 Working with related tables and files
- Chapter 4 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Publishing databases on the web
- Chapter 5 Protecting databases with accounts and privilege sets
- Chapter 6 Converting FileMaker databases from previous versions
- Index
60 FileMaker Pro User’s Guide
Working with fields on a layout
After you create a layout, you can place fields on it, remove fields you
don’t want displayed, and determine the format in which you want
data displayed.
Fields on a layout are objects, which you can select, move, resize, and
reshape. In Layout mode, each field displays its field name, formatted
with its attributes for font, size, style, alignment, line spacing, and
color. All fields except container fields display text baselines to
indicate where the data appears in Browse mode and to help you align
fields with each other.
Keep these points in mind:
1 A field that doesn’t appear on a layout still exists in the database,
and its data can be used in calculations and summaries.
1 To set the default formatting, appearance, and behavior of a field,
choose options with no fields selected. FileMaker Pro applies these
defaults to all fields added later. See
“Formatting field data on a
layout” on page 63, “Allowing or preventing entry into fields” on
page 67, and Help. You can also specify options individually for each
field.
Note Options that are set in the Field/Control Setup dialog box cannot
be defined as defaults.
Placing and removing fields on a layout
You can place a field anywhere on any layout, as many times as you
want. (You can place only fields that you’ve defined. See
“Defining
database fields” on page 43).
You get different results by placing the same field in different
locations on the layout. For example:
1 Add the same summary field to a subsummary part to calculate
totals for each group of sorted records, and to a grand summary part
to get totals for all the records in a table.
1 Add a field to the header or footer part to repeat data from the first
record or the last record on the page as a header or footer. (For
example, add a
Last Name field to the header in a directory.)
1 Add the same related field directly on a layout to see the field’s
value in the first related record, or inside a portal to see values from
more than one related record. (A portal is a layout object that displays
records from related tables.)
Fields
display
field
names
Text baselineField label
Field tool
Field/Control tool