User manual
Table Of Contents
- Preface Introducing FileMaker Pro
- Chapter 1 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 2 Creating databases
- Chapter 3 Working with related tables and files
- Chapter 4 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Publishing databases on the web
- Chapter 5 Protecting databases with accounts and privilege sets
- Chapter 6 Converting FileMaker databases from previous versions
- Index
52 FileMaker Pro User’s Guide
About storage and indexing options
FileMaker Pro provides options for indexing fields and for storing the
results of calculations. You can:
1 Create an index, which is a list of the values stored in a field. An
index greatly speeds searches, but takes up space on your disk. You
can index text, number, date, time, and timestamp fields. You can also
index calculation fields if the results are text, numbers, dates, times,
or timestamps.
1 Store the result of a calculation field in your database, or you can
tell FileMaker
Pro to perform the calculation only when needed
(
unstored). Storing the result is faster but takes up more space on the
disk. You can specify storage options for text, number, date, time,
timestamp, and calculation fields.
1 Set any field (except summary fields) to share one value across all
records in a file if you select
Use global storage in the Storage tab of the
Options for Field dialog box. Fields defined with global storage are
also referred to as
global fields.
.
For more information about setting field options, see Help.
Defining database tables
Use database tables to organize and group your data by a common
characteristic or principle. Your database can contain as many tables
as you need to organize your data (limited only by the amount of
storage space on your hard disk).
In addition to storing data, FileMaker Pro uses tables to describe
relationships in the relationships graph, and establish the
context for
layouts and some calculations. In FileMaker Pro, context is the
starting point from which calculations and scripts are begun and from
which a relationship is evaluated in the relationships graph.
When you create a new file, FileMaker Pro automatically creates the
first table and the first layout. The table and the layout are given the
same name as the file.
You create additional tables in the Define Database dialog box.
1. With the database open, choose File menu > Define > Database.
2. In the Define Database dialog box, click the Tables tab.
.
Click Storage
Select the storage
option for the field
Type a name
for the table