User manual
Table Of Contents
- Preface Introducing FileMaker Pro
- Chapter 1 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 2 Creating databases
- Chapter 3 Working with related tables and files
- Chapter 4 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Publishing databases on the web
- Chapter 5 Protecting databases with accounts and privilege sets
- Chapter 6 Converting FileMaker databases from previous versions
- Index
Chapter 1
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Using databases 35
Previewing data on a layout
When you switch to Preview mode, you see the layout as it appears on
the printed page. You can’t enter or edit information in fields in
Preview mode.
In Preview mode, you see:
1 how many records fit on a printed page
1 how the pagination settings you choose affect page breaks
1 subsummary parts with calculated summary fields
1 variable information supplied by FileMaker Pro, like page
numbers, the current date, and so on
1 the page margins you define
1 how fields set with sliding options close up blank space
1 records arranged in columns if the Layout Setup is defined to print
in columns
1 the tab panel in the front if the page contains tab controls
To preview data on a layout, you follow the same preliminary steps
that you perform when you print, including specifying a printer and
printing options and verifying that the found set contains the records
you want to preview (see steps 1 through 4 in the next section,
“Printing records”). Then, choose View menu > Preview Mode.
Printing records
You can print information from your database, or you can print a blank
record in order to print a blank “form.”
To print records:
1. If you have more than one printer, specify which one you want to
use.
2. Confirm printing options by choosing File menu > Print Setup
(Windows) or
File menu > Page Setup (Mac OS), then click OK.
For information about printer options, refer to your printer and system
documentation.
3. Use the Layout pop-up menu to switch to the layout you want to use.
4. Make sure the found set is the way you want it by:
1 using Find mode and commands on the Records menu to change
the found set
1 sorting the records
5. Choose View menu > Preview Mode to see exactly how your paper
copy will look.
Some items, like summary fields, subsummary parts, sliding objects,
records arranged in columns, and variable information like page
numbers, appear correctly only in Preview mode. If a record contains
tab controls, only the tab panel that is in the front is printed.