User manual
Table Of Contents
- Preface Introducing FileMaker Pro
- Chapter 1 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 2 Creating databases
- Chapter 3 Working with related tables and files
- Chapter 4 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Publishing databases on the web
- Chapter 5 Protecting databases with accounts and privilege sets
- Chapter 6 Converting FileMaker databases from previous versions
- Index
34 FileMaker Pro User’s Guide
Previewing and printing databases
With FileMaker Pro, you can print:
1 all the records in the database, a subset of the records, or only the
current record
1 a blank record to create a paper form
1 definitions of scripts, fields, tables, and relationships to see the
structure of your database
1 data saved as a PDF file
FileMaker Pro prints records using the current layout. You can create
layouts to print the same data in different ways. For example, you can
print records one by one, in a columnar list, or in a complex sorted
report with totals, headers, and footers. You can also create layouts for
mailing labels or envelopes.
The New Layout/Report assistant (in Layout mode) makes it easy to
create such layouts and reports. See
“Creating layouts and reports” on
page 53.
You can control page margins, remove blank space, and keep specified
objects from printing.
Print Phone List
Go to Layout [Phone List]
Sort [Sort Order: Last name (Ascending) ]
[Restore sort order, No Dialog]
Enter Preview Mode
[Pause]
Print
[no dialog]
Enter Browse Mode
Name Phone
Juanita Alvarez 408-555-1234
Michelle Cannon 213-555-2345
Andre Common 714-555-3456
Marie Durand 619-555-4567
Jean Durand 408-555-5678
William Johnson 408-555-6789
Phone List
Records being browsed
Field Name Field Type Formula/Entry Options
First Name Text
Last Name Text
Address1 Text
Address 2 Text
City Text
State Text
Postal Code Number
Phone Text
Name Phone
Juanita Alvarez 408-555-1234
Phone List
Current record
Script
Table and field definitions
Blank record
You can print data based on the current layout or you
can print information about the structure of the database
Relationships graph
Current layout
Name Phone
Phone List