User manual
Table Of Contents
- Preface Introducing FileMaker Pro
- Chapter 1 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 2 Creating databases
- Chapter 3 Working with related tables and files
- Chapter 4 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Publishing databases on the web
- Chapter 5 Protecting databases with accounts and privilege sets
- Chapter 6 Converting FileMaker databases from previous versions
- Index
Chapter 1
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Using databases 33
4. Click one of the buttons to perform the type of find/replace
operation you want.
For more information about finding and replacing data, see Help.
Sorting records
FileMaker Pro stores records in the order they were added to the file.
Sorting temporarily rearranges records, so you can view, update, or
print them in a different sequence.
You choose the fields whose contents you want to sort by. The first sort
field arranges the records based on the field’s contents. The second
sort field arranges records when two or more records have the same
value in the first sort field, and so on. You can sort records in ascending
order, descending order, or in a custom order.
The records remain sorted until you perform a find, add new records,
or sort the records again.
To sort the records in the current found set:
1. In Browse mode, choose Records menu > Sort.
2. In the Sort Records dialog box, choose fields for sorting, in the
order you want them sorted by, and sort options.
To choose a sort field visible on the current layout, no matter what
table it is in, choose
Current Layout (LayoutName) from the table list,
then double-click a field in the list.
To choose a sort field that is in the current layout’s table, whether or
not it is on the current layout, choose
Current Table (TableName) from
the table list, then double-click a field in the list.
For information about sort options, see Help.
3. Click Sort.
To cancel before sorting is finished, press Esc (Windows) or 2-period
(Mac
OS).
Note You can sort records on one field without opening the Sort
dialog box by using the field’s shortcut menu.
For more information about sorting records, see Help.
An option in Search
across
In Browse mode, search across all records in the
current layout or just in the current record.
In Find mode, search across all find requests in the
current layout or just in the current find request.
Note In Layout mode, FileMaker Pro searches just in
the current layout.
An option in Search
within
In Browse and Find modes, search within all fields in
the current layout or just in the current field.
Click To
Find Next Search for and select the next occurrence of the Find what
data.
Replace & Find If there is selected data that matches the Find what data:
Replace the Find what data with the Replace with data,
search for and select the next occurrence.
If there is no selected data that matches the Find what data:
Search for and select the first occurrence of the Find what
data.
Replace Replace the Find what data with the Replace with data.
Replace All Replace all occurrences of the Find what data with the
Replace with data.
At the end of the Replace All operation, you see a summary
of the number of occurrences found and replaced.
Select To