User manual
Table Of Contents
- Preface Introducing FileMaker Pro
- Chapter 1 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 2 Creating databases
- Chapter 3 Working with related tables and files
- Chapter 4 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Publishing databases on the web
- Chapter 5 Protecting databases with accounts and privilege sets
- Chapter 6 Converting FileMaker databases from previous versions
- Index
30 FileMaker Pro User’s Guide
Note To quickly constrain the found set in Browse mode, use the
shortcut menu. Click in the field (or select a partial value in the field),
then right-click (Windows) or Control-click (Mac
OS), and choose
Constrain Found Set.
Logical OR search
To widen your search, enter criteria in the first request. Choose
Requests menu > Add New Request. Enter the second (set of) criteria.
Continue adding requests for each (set of) criteria, then click
Find.
You can navigate among multiple requests using Go to Request on the
Requests menu or using the book icon in Find mode.
Examples:
1 To include customers in New York and customers in Paris in the
found set, type New York in the City field in the first request, then
type
Paris in the City field in the second request.
1 To include companies with more than 100 employees and
companies with more than $100 million in assets, type >100 in
Number of Employees in the first request, then type >100,000,000 in
Capitalization in the second request.
1 To include 6th grade students who are in Algebra and 7th grade
students who are in Geometry, type 6 in Level and Algebra in
Course in the first request, then type 7 in Level and Geometry in
Course in the second request.
You can broaden a found set to expand your search to include
additional applicable records without starting over. See the next
section.
Extending (broadening) a found set
For example, after searching for customers in New York, you can
broaden the search to also find customers in Hong Kong:
1. In Find mode, perform a find to find customers in New York.
FileMaker Pro displays the found set in Browse mode.
2. Switch back to Find mode and type the criteria to broaden the
search (type
Hong Kong in the City field).
3. Choose Requests menu > Extend Found Set.
The found set now consists of customers in New York and Hong
Kong.
Note To quickly extend the found set in Browse mode, use the
shortcut menu. Click in the field (or select a partial value in the field),
then right-click (Windows) or Control-click (Mac
OS), and choose
Extend Found Set.
Records that match one set of criteria but not another
To narrow your search by excluding records that meet specified
criteria (for example, to find vendors in New York state that are not in
New York City), see
“Finding some records while omitting others” on
page 31.
Finding records except those matching criteria
You can exclude (omit) records while performing a find. In other
words, you can find information in your database that “does not equal”
your specified criteria. For example, you can find all invoices except
those created in the past 30 days.