User manual
Table Of Contents
- Preface Introducing FileMaker Pro
- Chapter 1 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 2 Creating databases
- Chapter 3 Working with related tables and files
- Chapter 4 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Publishing databases on the web
- Chapter 5 Protecting databases with accounts and privilege sets
- Chapter 6 Converting FileMaker databases from previous versions
- Index
Chapter 1
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Using databases 21
Adding and duplicating related records
If you’re working with records in related tables, you can add records
to a related table when you enter data in a record in the current table.
Note You can only add related records from the current table if the
relationship is defined to allow the creation of related records. If a
related table is in a write-protected file, or if you don’t have access
privileges to create records, FileMaker Pro will not add or duplicate
records. (See
“Creating relationships” on page 76.)
For more information about adding and duplicating records, see Help.
Deleting records
When you delete a record, you permanently discard the data in all the
fields in that record.
Important You can’t retrieve deleted data, and you can’t undo the
action of deleting records. Before you delete records, consider making
a backup copy of your file.
If you’re working in a relational database and the option to delete
related records is selected in the Edit Relationship dialog box,
FileMaker
Pro deletes related records when you delete a record.
To Do this in Browse mode
Add a record to a related
table
1 If the related field is in a portal, type data into the
field in the last (empty) row of the portal, then
press Enter.
1 If the related field isn’t in a portal, type data into
the field, then press Enter.
Duplicate a record that is
displaying related data
Be sure no records in a portal are selected, then
choose Records menu > Duplicate Record.
Duplicate a related
record in a portal
Select the record in the portal, then choose Records
menu > Duplicate Record.
Portal displaying
related records from
the Line Items table
Type in the last row of the portal to add a
related record to the Line Items table
To delete Do this in Browse mode
One record Select the record to delete. Choose Records menu >
Delete Record, then click Delete.
A related record Select a portal row in the current table by clicking
inside the row but outside any fields in the row.
Choose Records menu > Delete Record, then click
Delete.
Note To delete related records, Allow deletion of portal
records must be selected in the Portal Setup dialog
box.
A group of records Make sure the found set contains only the records you
want to delete. (See “Finding records” on page 23.)
Choose Records menu > Delete Found Records, then
click Delete.
All records in a database Choose Records menu > Show All Records, then
choose Records menu > Delete All Records.