User manual
Table Of Contents
- Preface Introducing FileMaker Pro
- Chapter 1 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 2 Creating databases
- Chapter 3 Working with related tables and files
- Chapter 4 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Publishing databases on the web
- Chapter 5 Protecting databases with accounts and privilege sets
- Chapter 6 Converting FileMaker databases from previous versions
- Index
18 FileMaker Pro User’s Guide
Viewing records
FileMaker Pro provides three views of each layout: form, list and
table. When you change views, you temporarily change the way
records display or print.
The following illustration shows the same layout in three views.
Viewing records in table format
While viewing records in table format, you can make one or more of
the following changes to columns and records:
To view records Do this in Browse mode or Find mode
Individually Choose View menu > View as Form.
In a list Choose View menu > View as List.
In a spreadsheet-like table Choose View menu > View as Table.
View as Form
One record
View as List
View as Table
One record
Field labels
One record
To Do this
Reorder columns Click a column heading and drag it to a new location.
Resize a column Move the pointer to the edge of the column heading. When
the pointer changes to a double arrow ( ), drag it to the
desired size.
Set a precise
column width
Select one or more columns, then right-click (Windows) or
Control-click (Mac OS). Choose Set Column Width from the
shortcut menu. In the dialog box, type a width, choose
units from the list, then click OK.
Sort records 1 Click a column heading.
1 Select one or more columns, right-click (Windows) or
Control-click (Mac OS), then choose a sort order from
the shortcut menu. If you select multiple columns, the
order of the columns (left to right) determines the sort
order.
Note You must have Sort data when selecting column
selected in the Table View Properties dialog box. (In
Layout mode, select this option by right-clicking
(Windows) or Control-clicking (Mac OS), then choosing
Layout Setup from the shortcut menu. In the Layout Setup
dialog box, click the Views tab, then click Properties.)