User manual
Table Of Contents
- Preface Introducing FileMaker Pro
- Chapter 1 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 2 Creating databases
- Chapter 3 Working with related tables and files
- Chapter 4 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Publishing databases on the web
- Chapter 5 Protecting databases with accounts and privilege sets
- Chapter 6 Converting FileMaker databases from previous versions
- Index
114 FileMaker Pro User’s Guide
Options, file 38
OR searches 30
P
Page breaks, viewing in Preview mode 35
Page margins, viewing in Preview mode 35
Page numbers 55
viewing in Preview mode 35
Page orientation for printing 36
Panels, tab panels on layouts 53
Parts. See Layout parts
Passwords
defining 95
protecting files with 95
related files, planning 42
troubleshooting 106, 107
PDFs
saving data as 84
Photos 45
Picture fields. See Container fields
Placing
fields on a layout 60
merge fields 63
related records 63
Planning
databases 39
file security 94
relational databases 39
Pointer tool. See Selection tool
Pointers to files. See Relationships
Pop-up menus, displaying fields as 62
Portals
See also Relational databases
adding records 21
deleting records 21
described 71
omitting related records 31
placing related records 63
selecting 59
selecting records 19
summarizing data in 79
Preferences
application 38
described 38
file 38
Preview mode, described 17, 35
Previewing printing
See Printing
Previewing columns 57
Primary keys. See Match fields
Print area, viewing 35
Print Setup script steps, converting 107
Printing
Asian text 66
blank records 36
described 34
information about database 37
previewing 35
records 35
records in columns 57
scripts 36
setting up 36
Privilege sets
Data Entry Only 93
defining 98
described 92
Full Access 93
predefined 93
Read-Only Access 93
viewing 96
Protecting files. See Accounts; Privilege sets
Publishing, databases on the web 88
Q
Quick finds 25
Quotation marks in searches 25
R
Radio buttons, displaying fields as 62
Ranges of information, finding 28
Read-Only Access privilege set, described 93
Record locking 83
Records
active 19
adding 20, 85
browsing
in a list 18
individual 18
copying 20
deleting related 21
described 14
displaying sorted related 78
duplicating 20
exporting 88
finding 23
hiding 32
locked 83
matching 86
moving to 20
omitting 31
printing in columns 57
selecting 19
sorting 26, 33
in table format 18
related records 78
viewing as forms, lists, or tables 18
Related fields
See also Fields; Relational databases
calculations 47
described 71
on layouts 61
planning 41
summarizing data 79
Related files, restricting access 42
Related records
See also Records; Relational databases
adding 21, 78
copying 21
deleting 21, 78
described 71
displaying in portals 63
duplicating 21
finding and omitting 29
sorting 78
summarizing data 79