User manual
Table Of Contents
- Preface Introducing FileMaker Pro
- Chapter 1 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Performing quick finds based on data in one field
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 2 Creating databases
- Chapter 3 Working with related tables and files
- Chapter 4 Sharing and exchanging data
- Sharing databases on a network
- Importing and exporting data
- Saving and sending data in other formats
- Sending email messages based on record data
- Supported import/export file formats
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Publishing databases on the web
- Chapter 5 Protecting databases with accounts and privilege sets
- Chapter 6 Converting FileMaker databases from previous versions
- Index
112 FileMaker Pro User’s Guide
Find mode, described 17
Find requests
See also Finding records
adding new 30
broadening criteria 30
deleting 32
described 23
editing 32
mixing find and omit 31
multiple 30
narrowing criteria 29
operators in 24, 28
order of 31
repeating 32
reverting 32
Finding and replacing field values 32
Finding records
See also Find requests, Quick finds
adding new request 30
all records 24
Boolean numbers 26, 108
described 23
duplicate records 29
empty or non-empty fields 29
exact values 26
excluding records 30
invalid values 27
logical AND searches 29
logical OR searches 30
multiple criteria 29
omitting records 31
order of requests 31
partial or variable text 25
quick finds in Browse mode 25
ranges of information 28
related fields and records 29
showing all records 24
symbols 25
today’s date 27
Footers, described 68
Form letters 63
Formatting
calculations 64
dates 64
export data 88
graphics 66
import data 85
numbers 64
text 64
times 65
timestamps 65
Forms
See also Layouts
Standard form layout 55
viewing records as 18
Formulas, calculation fields 46
Found set
described 17, 23
switching with omitted set 32
fp7 filename extension 15
Fraction of Total for summary fields 48
Full Access privilege set, described 93
Functions 47
Furigana field option 46
G
Global storage options 52
Grand summaries, described 68
Grand summary parts, described 68
Graphics, formatting fields for 66
Groups. See Accounts; Privilege sets
Guest account 93
H
Handicapped access 7
Headers, described 68
Hiding records 32
Host
database on web 88
described 81
FileMaker Server 81
performing tasks 83
saving files 81
I
Importing 84–88
adding new records 85
described 84
file formats supported 85
into existing files 85
into new tables 85
source file or table 85, 87
target file 85
updating existing records 85
updating matching records 86
Indexing
fields 52
text field limitations 26
Instant Web Publishing
described 81, 88
privileges for 98
sharing files 88
Intranet 88
See also Web
Invalid values, finding 27
IP addresses, limiting 88
J
JDBC
field name considerations 44
privileges for 92, 98
using with FileMaker products 7, 11
Join expressions. See Relationships
Join fields. See Match fields
K
Key fields. See Match fields
L
Labels
See also Labels layout
field 61
sizes 56
vertical 56