Tutorial

62 FileMaker Pro Tutorial
8. Select User must change password on next login.
In most cases, an account that is shared by multiple users should not
force a password change upon first login. Instead, you should specify
a password and provide it to the users that need it. Also, the privilege
set for a shared account should not permit password changes because
one user could change the password and lock out all other users who
share the account.
9. For Account Status, select Active.
10. For Privilege Set, choose [Read-Only Access].
11. For Description, type Customer Service Agent.
12. Click OK.
You see the new account listed with the default Guest and Admin
accounts.
13. Click OK.
An alert appears informing you that the Admin account in the sample
file is not password protected. You must acknowledge this setting
before FileMaker
Pro allows you to continue.
14. Click Allow to close the alert.
You see the Confirm Full Access Login dialog box.
15. Type Admin for Full Access Account., leave Password blank, then
click OK.
Note For security purposes, always password-protect the Admin
account in files you create.
Create a privilege set
About privilege sets
Privilege sets specify a level of access to a database file. In addition,
FileMaker Pro allows for extended privilege sets, which determine
sharing options for files.
Predefined privilege sets
Each new database file has three predefined privilege sets.
1 Full Access permits accessing and changing anything in the file
1 Data Entry Only permits only the viewing and entering of data
1 Read-Only Access permits viewing but not changing data
In every database, there must be at least one account with the Full
Access privilege set. For security reasons, this account should have
a password. You can’t change or delete predefined privilege sets
except to enable or disable their extended privilege sets, but you can
duplicate predefined privilege sets and modify the copy to use it in a
different way.
Custom privilege sets
While predefined privilege sets in FileMaker Pro provide for common
types of data access, creating unique privilege sets lets you limit
access to specific aspects of a database, such as which layouts can be
viewed, which menus are available, and whether printing is allowed.
Specify
settings for
this account
Predefined
privilege
sets