User manual

Sharing and exchanging data 75
3. To see the available files from a host, select the host. In the
Available Files list, select the file you want to open.
Or, for Network File Path, type the network path (for example,
fmnet:/<host IP address>/<filename>).
4. Click Open.
You might be required to enter an account name, password, and
domain name (Windows only), depending on how file sharing is
configured on the host.
If the network is very busy, the file might not be listed. To check the
network for a longer period of time, hold down the Ctrl key
(Windows) or Option key (Mac OS) as you click an item.
Limitations on changes to shared files
Although it is possible for multiple users to make changes in the
same shared file at the same time, there are limits to the types of
simultaneous changes that are permitted. The following table
describes the types of changes you can and cannot make to shared
files.
Closing a hosted file
Before a shared file can be closed by a host, all clients must close the
file. FileMaker Pro allows you to prompt networked clients to close
the shared file when you do one of the following: close the file,
change the sharing conditions for the file, exit FileMaker Pro, or
perform a task that requires all clients to close the file. If a client does
not respond to your request to close a shared file within 30 seconds,
FileMaker Pro will attempt to close the shared file on the clients’
machine.
To close a hosted file:
1. On the computer hosting the file, choose File menu > Close.
2. If any clients have the shared file open, you see a dialog box listing
those clients. Click Ask to send a message to these clients requesting
that they close the file.
3. Clients see a dialog box requesting that they close the file.
Database change Limitation
Data in layouts and
records
Two people can’t edit the same record at the same time.
Layouts and layout
elements
Two people can’t modify the same layout at the same
time.
Value lists Two people can’t modify or define the same value list at
the same time.
Note One person can edit a value list while another
person is using it in Browse mode or Find mode.
Scripts Two people can’t modify or define the same script at the
same time.
Note One person can edit a script while another person
is using it.
Tables, fields,
relationships
(database schema)
Two people can’t modify any of these elements at one
time.
File references Two people can’t modify or define file references at the
same time.
Note One person can edit a file reference while another
person is using it.
Accounts and
privileges
Two people can’t modify or define accounts and
privileges at the same time.
Note One person can create or modify an account and
privileges while another person is using it.
If FileMaker Pro
Clients click Cancel Waits for those clients to close the file
Clients click Close Now Closes the shared file on the client’s
computer
Database change Limitation