User manual
Table Of Contents
- Preface Introducing FileMaker Pro
- Chapter 1 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 2 Creating databases
- Chapter 3 Working with related tables and files
- Chapter 4 Sharing and exchanging data
- Chapter 5 Protecting databases with accounts and privilege sets
- Chapter 6 Converting FileMaker databases from previous versions
- Index
32 FileMaker Pro User’s Guide
1 variable information supplied by FileMaker Pro, like page
numbers, the current date, and so on
1 the page margins you define
1 how fields set with sliding options close up blank space
1 records arranged in columns if the Layout Setup is defined to print
in columns
To preview data on a layout, you follow the same preliminary steps
that you perform when you print, including specifying a printer and
printing options and verifying that the found set contains the records
you want to preview (see steps 1 through 4 in the next section,
“Printing records”). Then, choose View menu > Preview Mode.
Printing records
You can print information from your database, or you can print a
blank record in order to print a blank “form.”
To print records:
1. If you have more than one printer, specify which one you want to
use.
2. Confirm printing options by choosing File menu > Print Setup
(Windows) or
File menu > Page Setup (Mac OS), then click OK.
For information about printer options, refer to your printer and
system documentation.
3. Use the Layout pop-up menu to switch to the layout you want to
use.
4. Make sure the found set is the way you want it by:
1 using Find mode and commands on the Records menu to change
the found set
1 sorting the records
5. Choose View menu > Preview Mode to see exactly how your paper
copy will look.
Some items, like summary fields, subsummary parts, sliding objects,
records arranged in columns, and variable information like page
numbers, appear correctly only in Preview mode.
6. Choose File menu > Print.
7. In the Print dialog box, for Print, choose an option (Windows) or
choose
FileMaker from the pop-up menu (Mac OS).
To print Choose
All records (or only records in the found set) Records being browsed
Only the record currently selected in Browse
mode
Current record
A blank record using the current layout (use
this option to print a blank “form”)
Blank record, showing fields, then
choose a formatting option
Select to update linked
OLE objects before
printing
Choose the
data to print
Click to change the page orientation (vertical or
horizontal), scaling, and other printing options
Print dialog box (Windows)