User manual
Table Of Contents
- Preface Introducing FileMaker Pro
- Chapter 1 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 2 Creating databases
- Chapter 3 Working with related tables and files
- Chapter 4 Sharing and exchanging data
- Chapter 5 Protecting databases with accounts and privilege sets
- Chapter 6 Converting FileMaker databases from previous versions
- Index
Using databases 23
Finding records
To find records, work in Find mode. You type criteria (the value or
values to find) into fields in a
find request, which looks like a blank
record. When you perform a find, FileMaker Pro searches through all
the records in a table, comparing the critieria you specify with the
data in the table. Records with data matching the criteria become the
found set, which is the subset of records being browsed. Records that
don’t match are omitted. You can constrain (narrow) or extend
(broaden) the found set.
You can work with just the records in the found set. For example, you
can view, edit, calculate summaries for, sort, print, delete, export, or
replace data in these records. You can also open a new window in
order to perform different find requests on the same data.
You can’t perform a find in summary fields, container fields, or fields
defined with the global storage option.
Making a find request
To make a find request:
1. Go to a layout that has fields you want to enter criteria in.
You can change layouts and enter criteria on more than one layout.
2. Choose View menu > Find Mode.
3. In the find request, select a text, number, date, time, timestamp, or
calculation field to use for finding, then type a value in the field.
You can use the Symbols pop-up menu to help you enter criteria that
include operators.
4. Click Find in the status area, or choose Requests menu > Perform
Find
.
You can do one or more of the following during or after performing
a find request:
To Do this
Cancel a find operation before it is
finished and leave the previous found
set unchanged
Press Esc (Windows) or 2-period
(Mac OS).
Change or refine criteria after
performing a find request
See “Viewing, repeating, or changing
the last find” on page 29.
Narrow an existing found set See “Constraining (narrowing) a found
set” on page 27.
Broaden an existing found set See “Extending (broadening) a found
set” on page 28.
Choose a layout
with fields you want
to search on
Type Find criteria
in fields
Click the arrow to
see the operators
Click to begin
searching