User manual
Table Of Contents
- Preface Introducing FileMaker Pro
- Chapter 1 Using databases
- About database fields and records
- Opening files
- Opening multiple windows per file
- Closing windows and files
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Finding records
- Making a find request
- Finding text and characters
- Finding numbers, dates, times, and timestamps
- Finding ranges of information
- Finding data in related fields
- Finding empty or non-empty fields
- Finding duplicate values
- Finding records that match multiple criteria
- Finding records except those matching criteria
- Deleting and reverting requests
- Viewing, repeating, or changing the last find
- Hiding records from a found set and viewing hidden records
- Finding and replacing data
- Sorting records
- Previewing and printing databases
- Automating tasks with scripts
- Backing up database files
- Setting preferences
- Chapter 2 Creating databases
- Chapter 3 Working with related tables and files
- Chapter 4 Sharing and exchanging data
- Chapter 5 Protecting databases with accounts and privilege sets
- Chapter 6 Converting FileMaker databases from previous versions
- Index
Using databases 17
If you perform any of the above actions without also performing an
action that does cause a save (such as modifying data), the change
won’t be saved when you close the file. FileMaker
Pro considers the
above actions to be minor changes, and they are not saved with the
file unless the file is also modified in a more significant way.
For example, if you open a file, perform a find, then close the file,
FileMaker Pro does not save the found set with the file. However, if
you open a file, add a new record, perform a find, then close the file,
FileMaker Pro will save the found set as well as the new record with
the file.
For more information about saving files, see Help.
About modes
You work with data in FileMaker Pro in Browse, Find, Layout, or
Preview mode. You can choose a mode from the View menu, the
Mode tabs in the status area, or from the mode pop-up menu at the
bottom of the document window.
Viewing records
FileMaker Pro provides three views of each layout: form, list and
table. When you change views, you temporarily change the way
records display or print.
Mode pop-up menu
Mode tabs
Use this mode To
Browse mode Work with the data in a file. You can add, view, change, sort,
omit (hide), and delete records. Browse mode is where you’ll
do most of your work, such as data entry.
Find mode Search for particular records that match a set of criteria. You
can then work with this subset of your records, called the
found set. After you find a group of records, FileMaker Pro
returns to Browse mode so you can begin working with
them.
Layout mode Determine how information is presented on your screen or in
printed reports, labels, and forms. Design layouts for specific
tasks, like data entry or printing invoices or envelopes. Select
and arrange fields and other objects to modify an existing
layout or create new layouts.
Preview mode See how data in forms or reports will look before you print.
Preview mode is especially useful for viewing layouts with
multiple columns (like mailing labels) and reports
with summaries.
To view records Do this in Browse mode or Find mode
Individually Choose View menu > View as Form.
In a list Choose View menu > View as List.
In a spreadsheet-like table Choose View menu > View as Table.