User manual

iv FileMaker Pro User’s Guide
About working with text 2-13
Selecting text 2-13
Editing text 2-14
Formatting text in Browse mode 2-14
Checking spelling 2-14
Checking spelling as you type 2-15
Working with OLE objects 2-15
Chapter 3
Finding and sorting information
Finding records 3-1
Finding text and characters 3-2
Finding exact matches in text fields 3-3
Finding numbers, dates, and times 3-3
Finding ranges of information 3-4
Finding data in related fields 3-4
Finding records that match multiple criteria 3-5
Finding empty or non-empty fields 3-6
Finding duplicates 3-6
Finding all records except those matching criteria 3-6
Hiding records from a found set and viewing
hidden records
3-7
Viewing, repeating, or changing the last find
3-7
Sorting records
3-8
Chapter 4
Previewing and printing information
About printing information in a database 4-1
Preparing to print 4-2
Specifying a printer (Windows) 4-2
Specifying a printer (Mac OS) 4-2
Preparing to print wide layouts 4-2
Preparing to print layouts with subsummaries 4-3
Preparing to print envelopes and labels 4-3
Previewing data on a layout 4-3
Printing 4-4
Chapter 5
Creating a database
Planning a database file 5-1
Creating a FileMaker Pro file 5-2
About defining database fields 5-3
About naming fields 5-3
About choosing a field type 5-4
Defining text, number, date, time, or container fields 5-5
Defining calculation fields 5-5
Defining summary fields 5-6
Defining global fields 5-8
Setting options for fields 5-8
Defining automatic data entry 5-8
Defining field validation 5-9
About repeating fields 5-11
About storage and indexing options 5-11
Changing field definitions 5-11
Deleting field definitions and data 5-12
Chapter 6
Creating and managing layouts and reports
About layouts and reports 6-1
Creating layouts and reports 6-2
About layout types 6-3
Considerations when you create a Columnar
list/report layout 6-5
Considerations when you create a Labels layout 6-6
Considerations when you create an Envelope layout 6-7
Working with, duplicating, deleting, or renaming layouts 6-8
Setting up to print records in columns 6-8
Setting up View as Form, View as List, and
View as Table 6-10