User manual

Adding and viewing data 2-5
If the field is defined to enter field values automatically, you see
those values entered in the new record. See “Defining automatic data
entry” on page 5-8.
To enter or change values in the new record, see “About entering
data in records” on page 2-6.
Adding and duplicating related records
If you’re working with related files, you can add records to the
related file as you enter data in a record in the master file.
Note You can only add related records from the master file if the
relationship is defined to allow the creation of related records. (See
“Defining relationships for relational databases and lookups” on
page 8-10.)
To Do this in Browse mode
Create a record in the Choose Records menu > New Record.
master file
Add a record to a 1 If the related field is in a portal, type data into the field
related file
in the last (empty) row of the portal, then press Tab.
1 If the related field isn’t in a portal, type data into the
field, then press Tab.
Duplicate a master Be sure no records in a portal are selected, then choose
record (and display Records menu > Duplicate Record.
related data)
Duplicate a related Select the record in the portal, then choose Records menu
record in a portal > Duplicate Record.
Master file
related records from
Portal displaying Type in the last row of the
portal to add a related
the Line Items file record to the Line Items file
For more information about related files, see “Displaying data from
related files” on page 8-1.
Deleting records
When you delete a record, you permanently discard the data in all the
fields in that record.
Important You can’t retrieve deleted data, and you can’t undo the
action of deleting records. Before you delete records, consider
making a backup copy of your file.