User manual

2-4 FileMaker Pro User’s Guide
Portal
Click inside the portal row
to select a related record
Moving through records
To move from one record to another, use the book icon in the status
area.
Book icon
Bookmark
Current record number
Number of records
in the database
To move Do this
One record at a time Click the bottom page of the book icon.
forward
One record at a time Click the top page of the book icon.
backward
Quickly to a specific 1 Click the current record number at the bottom of
record
the book icon, type the record number you want,
then press Enter (Windows) or Return (Mac OS).
1 Press Esc, type the record number, then press Enter
or Return.
To move Do this
Quickly through Drag the bookmark down or up to move forward or
records backward.
Through records in Use the scroll bar on the right side of the window.
View as List or View as
Table
To a record with a See “Finding records” on page 3-1.
unique value that you
know
Adding and duplicating records
When you add or duplicate records, FileMaker Pro stores new
records at the end of the file. In Browse mode, you see the new record
after the current record, or after the last record in the found set:
• If records are sorted or semi-sorted, the new record appears
immediately after the current record, and the sort status changes to
Semi-sorted.
• If records are unsorted, the new record appears after the last record
in the found set. For more information, see “Sorting records” on
page 3-8.
Note If a file is locked or write-protected, or you don’t have access
privileges to create records, FileMaker Pro doesn’t add new records.
See “Defining passwords” on page 9-1.
To Do this in Browse mode
Add a new blank record Choose Records menu > New Record. You see a
blank record with one field selected.
Quickly add a record Select the record to duplicate. Then, choose Records
with the same or similar menu > Duplicate Record. (See “Selecting the current
data as an existing record record” on page 2-3.)
Add or duplicate related See the next section.
records