User manual

13-2 FileMaker Pro User’s Guide
When you share files between platforms, you may see differences in
font mapping, alignment of layout objects, and character set mapping.
• (Mac OS) You don’t have to turn on File Sharing (in the Sharing �
Setup control panel) to share FileMaker Pro files from a �
Mac OS-based computer.�
• (Mac OS) MacIPX is no longer supported as a networking protocol �
by FileMaker Pro.�
• To change network connections, see appendix 12, “Customizing �
FileMaker Pro.”�
Working with shared files
When a shared file is open, the host and guests have access to the
same information. FileMaker Pro saves a shared file on the disk
where the file resides. It saves changes that the host and guests make
to the file, including changes to records, layouts, and scripts.
FileMaker Pro limits access to some commands and records to keep
users from interfering with each other.
This user Can perform these tasks
Host and all guests
1 Find, sort, or browse records
(every user) 1 Specify a print setup (Windows) or page setup
(Mac OS) and print
1 Switch layouts or modes
1 Import or export data
1 Check the spelling of a found set
1 Perform a script by choosing it from the Script menu
or clicking a button defined for the script
1 Change global values. Only the host’s changes are
saved with the file. When guests open a file with
global fields, they see the current values. If the host
changes a global value, guests don’t see the change
until they close the file and then reopen it.
This user Can perform these tasks
Host or one guest
1 Open the ScriptMaker dialog box
(only one user at 1 Define or change relationships
a time) 1 Define or change passwords
1 Define or change value lists
1 Edit a record or layout. Others can view the record,
but no one can modify it until the current user moves
to another record or presses Enter in Browse mode. In
Layout mode, the current user must move to another
layout or switch to another mode.
Host only (all guests 1 Define fields or change field definitions
must close their 1 Reorder layouts
connections to 1 Define, delete, or change groups and access
the file)
privileges
1 Save copies of a file with the Save a Copy As
command
1 Switch the file status between multi-user and single
user
1 Close a shared file
While you are working with a shared file, you might see the
pointer change.
This pointer Means FileMaker Pro is
Waiting to receive data from the network
Waiting for the host to finish processing a request from
another user
Keep these points in mind:
• Sorting, replacing data, viewing and printing summary report
layouts, and other calculation-intensive tasks performed on many
records affect the performance of the host and guest computers.
Perform these tasks on a small found set, or schedule tasks so they’re
performed during low usage periods.