User manual

Creating and managing layouts and reports 6-29
Defining page breaks and numbering
You can set options for page breaks and page numbering when you
add a layout part or change a part definition. (When you add a part,
you automatically see the Part Definition dialog box.) To change
options for an existing part:
1. In Layout mode, choose Layouts menu > Part Setup.
2. In the Part Setup dialog box, select the part, then click Change.
You can also double-click the part label on the layout.
3. In the Part Definition dialog box, specify pagination options.
Dimmed options are not available for the selected part type.
To Select
Start a new page before printing the Page break before each occurrence.
contents of the selected part (for example,
print a trailing grand summary on a new
page)
Start a new page after printing the contents Page break after every <
value>
of the selected part the specified number occurrences (replace the default
of times (for example, print five records in value 1 if you want more than one
the body, then start a new page) occurrence per page).
Reset the page number to 1 after the Restart page numbers after each
selected part prints (for example, start occurrence.
page numbering after a title header if you
want it to serve as a cover page)
Print part of the contents of the layout part Allow part to break across page
at the bottom of the page and the rest on the boundaries.
next page (FileMaker Pro won’t split the
To keep the portion of the part that
contents of a part across two pages unless
will not fit on the bottom of the
you specify this option, or the height of the
page from printing at the top of the
part won’t fit on a single page)
next page, also select Discard
remainder of part before new page.
4. Click OK, then click Done.
Keep these points in mind:
• If your layout is set up to print records in columns and you’ve
specified to print records down the page, choose Page break after every
<
value> occurrences to start a new column (not a new page) after the
part. If the column setup is to print records across the page, the
specified page break starts a new page. (See “Setting up to print
records in columns” on page 6-9.)
• If the body or other layout part is too large to fit on the printed page,
FileMaker Pro displays a page break as a heavy, dashed line on the
layout to show where it will divide the part when you print. To fit
more on the page, you can set sliding options to dynamically shrink
fields and the enclosing part if the fields contain variable amounts of
information. See “About removing blank space from printed data”
on page 7-22.
Reordering layout parts
You can change the order of only the body and subsummary parts;
other parts, like the header and footer, must appear in a specific
order, so they can’t be moved. For example, move a subsummary
part above the body to see subtotals first.
1. In Layout mode, choose Layouts menu > Part Setup.
2. In the Part Setup dialog box, drag the name of the part to the new
location.
This symbol indicates
that you can’t change
the part’s position
relative to other parts
Use the double-arrow
pointer to drag a part
A part that can’t be moved has a lock icon to the left of its name.