User manual

Creating and managing layouts and reports 6-25
About layout parts
FileMaker Pro layouts are divided into layout parts, sections of the
layout that determine how data in a field is treated and displayed. By
using parts, you can control how FileMaker Pro prints data, for example:
1 once for each record
1 only at the top of each page
1 only before or after groups of sorted records (for example, to
include a subtotal for each group of records)
Layout parts can contain fields, portals, buttons, text, and other
objects. In Layout mode, dotted horizontal lines mark the division
between layout parts, and the part label appears at the left end of the
bottom dividing line.
About layout part types
Each layout must have at least one part.
Note The New Layout/Report assistant automatically creates the
appropriate layout parts depending on the choice you make. You can
add, change, or delete layout parts after you finish the assistant as
needed. (See “Creating layouts and reports” on page 6-2.)
Body
Header
Subsummary
Trailing
Grand
Summary
Footer
Agent Name Product ID Qty Amount
David Michaels ET3 1 $29.95
David Michaels ET4 1 $32.25
David Michaels ET1 2 $73.90
David Michaels ET5 3 $98.85
Total $234.95
Sophie Tang ET6 2 $64.50
Sophie Tang ET7 5 $12.50
Sophie Tang ET2 2 $25.00
Total $102.00
Grand Total $336.95
Sales Report
A subsummary below the body
summarizes data for each
group of records sorted on the
break field (Agent Name)
Trailing grand summary
Footer
EveryWhere Travel Confidential June 1999
Layout part Description
Title header Appears only once at the top of the first screen or page and
replaces the normal header (if one is specified). In reports, can
be used to print a separate title page. You can have only one
title header in a layout.
A field in the title header displays data from the first record in
the found set.
Header Appears at the top of every screen or page (unless you add a
title header, which supersedes the header on the first page).
Use for titles or column headings (in columnar reports). You
can have only one header in a layout.
A field in the header displays data from the first record on that
page.
Body Each object you put in the body, including fields, text objects,
and graphics, appears once for each record in the found set.
You can have only one body in a layout.
Footer Appears at the bottom of every screen or page (unless you add
a title footer). You can have only one footer in a layout.
A field in the footer displays data from the last record on that
page.
Title footer Appears only once at the bottom of the first screen or page and
replaces the normal footer (if one is specified). You can have
only one title footer in a layout.
A field in the title footer displays data from the last record in
the found set.