User manual

Creating and managing layouts and reports 6-9
When you set up records to print in columns, all the field values (and
labels, if specified) for one record are printed together in a block
(much like on a label), then all the values for the next record are
printed together, and so on. You see multiple columns only in Layout
and Preview modes and when you print (not in Browse mode or Find
mode).
You can choose to arrange columns across the page or down the
page.
To set up columns in a layout:
1. Choose a printer and print or page setup options.
FileMaker Pro considers the selected printer, and print or page setup
information when it calculates margins and other measurements on
the layout. See “Specifying a printer (Windows)” on page 4-2 or
“Specifying a printer (Mac OS)” on page 4-2.
2. In Layout mode, create a layout or choose a layout from the layout
pop-up menu.
It’s easiest to start with a Blank layout or a layout with no objects in
the body part.
3. Choose Layouts menu > Layout Setup.
4. In the Layout Setup dialog box, General tab, select Print in <value>
columns, select options for the columns, then click OK.
5. On the layout, you see vertical lines indicating columns. Arrange
fields and other layout objects so they are contained in the sample
column on the left.
Down first
1
2
3
4
5
6
7
8
1
3
5
7
2
4
6
8
Across first
To Do this
Specify the number of
columns
For Print in <value> columns, type a number
between 1 and 99.
Arrange records to flow
across the page first (left to
right a row at a time)
Select Across first.
Use this option for reports like labels, to use the
fewest number of rows and preserve label stock.
Arrange records to flow
down the page first (top to
bottom a column at a time)
Select Down first.
Use this option for reports like directories, where
you read from top to bottom, column by column.
To Do this
Interactively adjust the
width of the columns
Drag the right column boundary (the vertical dashed
line at the right edge of the sample column). If you
widen the column, you see a medium-gray area that
indicates a “gutter” area that won’t print.
Precisely measure and
adjust the width of the
columns
Choose View menu > Object Size. Position the pointer
over the right column boundary and hold down the
mouse button (be careful not to drag the column
width). The column width is the second-to-last field
in the Size palette.
Manually resize column
widths by dragging
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