User manual

Creating and managing layouts and reports 6-7
1 For continuous-feed label paper, create a custom paper size equal
to the height of one label. (Use a custom paper size to minimize the
back-and-forth movement of the printer platen and to save label
paper.) Specific instructions vary depending on the type of printer:
Windows: Click Properties. If your printer supports creating a
custom paper size, you see in the Properties dialog box Paper tab, a
Custom icon for Paper size. Click Custom, and in the User-Defined
Size dialog box, type information from the following table, then
click OK. In the Properties dialog box, for Paper source, choose
Tractor, then click OK. In the Print Setup dialog box, click OK.
Mac OS: If the printer supports it, redefine a rarely used paper size.
First, for Paper, select a size. Then, in the Edit Paper Sizes area, type
information from the following table, then click Save. Select No Gaps
Between Pages, then click OK.
Note If you define a custom paper size for printing labels on a dot
matrix printer, this changes your default print or page setup
information. Make sure you reset these options before you print other
layouts. See “Preparing to print” on page 4-2.
Keep this point in mind:
1 FileMaker Pro uses merge fields when you create a Labels layout.
You can’t enter or edit data using merge fields. Switch to Table view
(in Browse mode, choose View menu > View as Table) or use another
layout for that purpose. For more information about working with
merge fields, see “Placing merge fields” on page 6-17. For more
information about different views, see “Viewing records” on
page 2-2.
Considerations when you create an Envelope layout
Because FileMaker Pro considers the selected printer and print or
page setup information when it calculates margins and other
measurements on the layout, you must verify these settings before
you create an Envelope layout.
1. Choose the printer. See “Specifying a printer (Windows)” on
page 4-2 or “Specifying a printer (Mac OS)” on page 4-2.
2. Choose File menu > Print Setup (Windows), or File menu > Page
Setup (Mac OS).
3. In the setup dialog box, choose a letter size. Also, if you feed the
envelopes into the printer short-side first, choose a landscape
(horizontal) paper orientation.
4. Click OK.
After you create the layout, you might need to adjust the layout
depending on the way you insert envelopes into your printer (see
“Resizing layout parts” on page 6-30 and “Deleting layout parts” on
page 6-30).
For Type
Name A descriptive name
Width The width of the label stock
Length (Windows)
Height (Mac OS)
The height of one label
If you Do this
Manually feed envelopes
into a center-feed printer
Keep the header and adjust it, as necessary, to
match the printing to the envelope size.
Manually feed envelopes
into a left edge-feed printer
Keep the header and adjust it, as necessary, to
match the printing to the envelope size. (A good
rule of thumb for the header size is to subtract the
envelope height from 8.5 inches.)
Manually feed envelopes
into a right edge-feed printer
Delete the header, and insert a footer. Adjust the
footer, as necessary, to match the printing to the
envelope size.