User manual

Creating and managing layouts and reports 6-3
4. When you have completed the series of panels, click Finish to
create the layout.
You can use the new layout right away, or further customize it using
the tools and commands in Layout mode (see “About working with
objects on a layout” on page 6-11, “About working with fields on a
layout” on page 6-15, and the next chapter, “Customizing layouts”).
Tip You can also duplicate an existing layout and customize the new
one to fit your needs.
About layout types
The following sections describe each of the layouts that you can
create with the New Layout/Report assistant.
Standard form
A Standard form layout is a good choice for data entry or onscreen
browsing. It contains the fields you select, each on a separate line, in
the order you specify, with field labels to the left of the fields. In
Browse mode, you see one record, or form, at a time (unless you have
switched from View as Form).
Columnar list/report
Use a Columnar list/report layout when you want to view or print
multiple records in rows (a list of records). You can define many
variations of a Columnar list/report with the New Layout/Report
assistant. You can create a layout with simple rows and columns of
data or a complex report with data grouped by specified values with
subtotals and grand totals.
A Columnar list/report layout contains the fields you select, in the
order you specify from left to right across the page, with field names
as column headings.
In the New Layout/Report assistant, you can choose to:
1 Limit the number of fields across the layout to the width of the
page (defined by the page margins, page orientation, and printer).
Fields wrap to multiple lines.
1 Group records by sorting. You can then subtotal, or subsummarize,
data in the groups (for example, group sales data by region, then
group subtotal sales for each region).
Field
labels
Fields you defined, in the order they
appear in the Define Fields dialog box
Simple columnar report layout
Columnar report with grouped data