User manual

4-4 FileMaker Pro User’s Guide
1 records arranged in columns if the Layout Setup is defined to print
in columns (see “Setting up to print records in columns” on page 6-8)
To preview data on a layout, you follow the same preliminary steps
that you perform when you print, including specifying a printer and
printing options and verifying that the found set contains the records
you want to preview (see steps 1 through 4 in the next section,
“Printing”). Then, choose View menu > Preview Mode.
Note You can’t use Preview mode to see how your database looks
when published on the Web. You must use a web browser.
Printing
You can print information from your database, or you can print
information about your database (for example, field definitions or
script steps). See “About printing information in a database” on
page 4-1.
Note If you’re printing a layout with subsummaries, see “Preparing
to print layouts with subsummaries” on page 4-3. If you’re printing
labels or envelopes, “Preparing to print envelopes and labels” on
page 4-3.
To print:
1. If you have more than one printer, specify which one you want to
use.
See “Specifying a printer (Windows)” on page 4-2, or “Specifying a
printer (Mac OS)” on page 4-2.
2. Confirm printing options (for example, page orientation, and
scaling) by choosing File menu > Print Setup (Windows) or File
menu > Page Setup (Mac OS), then click OK.
For information about printer options, refer to your printer and
system documentation.
3. If you’re printing records, use the layout pop-up menu to switch
to the layout you want to use.
4. Make sure the found set is the way you want it by:
1 using Find mode and commands on the Records menu to change
the found set (see “Finding records” on page 3-1 and “Hiding records
from a found set and viewing hidden records” on page 3-7)
1 sorting the records (see “Sorting records” on page 3-8)
5. Choose View menu > Preview Mode to see exactly how your paper
copy will look. Some things, like summary fields, subsummary
parts, sliding objects, records arranged in columns, and variable
information like page numbers, appear correctly only in Preview
mode.
6. Choose File menu > Print.
7. In the Print dialog box, for Print, choose an option.
Choose a different layout
from the layout pop-up menu
Total number of pages
Margin
Current page number
Drag the bookmark up or
down to move through pages
Click the top page to
move to the next page or
the bottom page to move
to the previous page
Switch modes with the
mode pop-up menu