User manual

Chapter 4
Previewing and printing information
This chapter describes how to:
1 set up a printer and print options
1 preview before you print
1 print one or more records, a blank record, field definitions, or script
steps
The procedures in the chapter assume that you already have a layout
to print. If you don’t, see chapter 6, “Creating and managing layouts
and reports,” and chapter 7, “Customizing layouts.”
Note The information in this chapter does not apply to users working
with databases on the Web. When users work with databases on the
Web, the web browser software governs printing.
About printing information in a database
With FileMaker Pro, you can print:
1 all the records in the database, a subset of the records, or only the
current record
1 a blank record to create a paper form
1 definitions of fields or scripts to see the structure of your database
FileMaker Pro prints records using the current layout. You can
create layouts to print the same data in different ways. For example,
you can print records one by one, in a columnar list, or in a complex
sorted report with totals, headers, and footers. You can also create
layouts for mailing labels or envelopes.
The New Layout/Report assistant (in Layout mode) makes it easy to
create such layouts and reports. See “Creating layouts and reports”
on page 6-2.
You can control page margins, remove blank space, and keep
specified objects from printing. See “Controlling how things print”
on page 7-21.
Print Phone List
Go to Layout [Phone List]
Sort [Sort Order: Last name (Ascending) ]
[Restore sort order, No Dialog]
Enter Preview Mode
[Pause]
Print
[no dialog]
Enter Browse Mode
Name Phone
Juanita Alvarez 408-555-1234
Michelle Cannon 213-555-2345
Andre Common 714-555-3456
Marie Durand 619-555-4567
Jean Durand 408-555-5678
William Johnson 408-555-6789
Phone List
Records being browsed
Field Name Field Type Formula/Entry Options
First Name Text
Last Name Text
Address1 Text
Address 2 Text
City Text
State Text
Postal Code Number
Phone Text
Name Phone
Juanita Alvarez 408-555-1234
Phone List
Current record
Script
Field definition
Name Phone
Phone List
Blank record
You can print data based on the current layout
or information about the structure of the database