User manual

2-8 FileMaker Pro User’s Guide
1 There are other ways to enter data in a field besides typing, like
importing or copying it from another source, using a related file, or
having FileMaker Pro automatically enter the data when you create
a record. See “About import and export” on page 12-1,“Displaying
data from related files” on page 8-1, and “Defining automatic data
entry” on page 5-8.
1 For more information about entering and changing data, see
FileMaker Pro Help. Choose Help menu > Contents and Index, click
the Index tab, and type entering data.
Using URLs in a field
If you have a valid URL (web address) in a field, you can open the
URL in an application that you specify:
1. Click the field to select it.
2. Right-click (Windows) or Control+click (Mac OS) any part of the
URL.
3. Choose Open <URL> from the context menu.
Note This feature requires the URL.DLL file (Windows) or Internet
Config 1.1 or later (Mac OS). These components are described in
Help. Choose Help menu > Contents and Index, click the Index tab, and
type
URLs.
Copying and moving data in records
You can copy values from any field type, including fields that are
formatted as radio or option buttons, checkboxes, lists, or menus.
Keep these points in mind:
1 When you copy a record, everything is copied except data in
container fields. Data is copied in tab-delimited format, in the order
the fields appear on the layout. Text styles, like bold or italics, aren’t
copied.
1 You can drag and drop information between fields, records, and
applications. See “Moving data with drag and drop” on page 2-9.
1 For more information about copying and moving data, see
FileMaker Pro Help. Choose Help menu > Contents and Index, click
the Index tab, and type data,moving.
Entering preset data from a value list
A field can display values as radio or option buttons, checkboxes,
pop-up or drop-down lists, or pop-up menus. You can use these
options to quickly enter preset data. The data is defined in value lists.
To Do this in Browse mode
Copy or move a value from
one field to another
Select the contents of the field, then choose
Edit menu > Copy or Cut. Display another record,
if needed. (See “Moving through records” on
page 2-4). Select the field to hold the data, then
choose Edit menu > Paste.
Copy a value from a field in
the last record that you
accessed (by clicking or
pressing Tab)
Click the field that you want to hold the data.
Choose Insert menu > From Last Record.
Copy values in a record to
another application, like a
word processor
With no field selected, choose Edit menu > Copy.
In the other application, paste the values that are
in the Clipboard.
Copy data in a master record
and in all related records in a
portal
With no fields and no records in a portal selected,
choose Edit menu > Copy.
Copy one related record in a
portal
Select a related record, then choose Edit menu >
Copy.
Copy the found set of
records to the Clipboard
With no fields selected, press Shift (Windows) or
Option (Mac OS) while choosing Edit menu >
Copy.
Duplicate data from another
record into the current record
See “Adding and duplicating records” on
page 2-4.
To Do this in Browse mode