User manual

Adding and viewing data 2-5
If the field is defined to enter field values automatically, you see
those values entered in the new record. See “Defining automatic data
entry” on page 5-8.
To enter or change values in the new record, see “About entering
data in records” on page 2-6.
Adding and duplicating related records
If you’re working with related files, you can add records to the
related file as you enter data in a record in the master file.
Note You can only add related records from the master file if the
relationship is defined to allow the creation of related records. (See
“Defining relationships for relational databases and lookups” on
page 8-10.)
For more information about related files, see “Displaying data from
related files” on page 8-1.
Deleting records
When you delete a record, you permanently discard the data in all the
fields in that record.
Important You can’t retrieve deleted data, and you can’t undo the
action of deleting records. Before you delete records, consider
making a backup copy of your file.
To Do this in Browse mode
Create a record in the
master file
Choose Records menu > New Record.
Add a record to a
related file
1 If the related field is in a portal, type data into the field
in the last (empty) row of the portal, then press Tab.
1 If the related field isn’t in a portal, type data into the
field, then press Tab.
Duplicate a master
record (and display
related data)
Be sure no records in a portal are selected, then choose
Records menu > Duplicate Record.
Duplicate a related
record in a portal
Select the record in the portal, then choose Records menu
> Duplicate Record.
Portal displaying
related records from
the Line Items file
Master file
Type in the last row of the
portal to add a related
record to the Line Items file