User manual

Adding and viewing data 2-3
2. If FileMaker Pro prompts you to save your changes to the layout,
you can choose how the layout is displayed the next time you open
the file.
Keep these points in mind:
1 If you have layout design privileges, you can set options to
customize the way a layout displays and functions in View as Table.
(See“Setting up View as Form, View as List, and View as Table” on
page 6-10.)
1 You can select multiple columns to reorder, resize, or sort data, but
you can’t select multiple cells in a table.
1 If a layout contains a portal, View as Table displays the data from
the first related record (the first row of the portal). See “About
relational databases” on page 8-2.
1 For more information about View as Table, choose Help menu >
Contents and Index, click the Index tab, and type View as Table
command.
Selecting the current record
In Browse mode, a database has one current (selected) record at a
time.
For information about views, see “Viewing records” on page 2-2.
To select a related record in a portal, select the portal row (click
inside the row but outside any fields in the row). For information
about related records and portals, see “About relational databases”
on page 8-2.
To Click
See your layout changes Yes
See the layout as it looked before your changes No
Current record
bar indicates the
selected record
View as Table
Column headings. Each column displays
one field from the current layout
Values in a repeating
field display horizontally
In this view The current record is
View as Form The record that you’re displaying.
View as List
or
View as Table
The record that’s marked with a solid bar along the
left side. To work with another record, click in the
record to make it current.
Current
record bar in
View as List