User manual

Chapter 2
Adding and viewing data
There are many ways to view and work with data in a FileMaker Pro
database. This chapter explains how to:
1 view records in a database
1 add, duplicate, and delete records
1 add and edit data in fields
1 work with text in fields
1 check the spelling of your data
For an introduction to fields and records, see “About fields and
records” on page 1-2.
About working with records in Browse mode
In Browse mode, you can enter, view, change, and delete data in your
database. FileMaker Pro saves the changes you make to your file as
you work.
In Browse mode, you can work with all the records in a file, or a
group of records (called the found set). You can display records in
sorted order or the order in which you added them to the file.
If you’re working in another mode, you can switch to Browse mode
by choosing View menu > Browse Mode.
Your database contains one or more layouts that display your data in
different ways. If your database has several layouts, you can choose
a different one from the layout pop-up menu at the top of the status
area.
For more information, see “Saving files” on page 1-7, “Finding
records” on page 3-1, “Sorting records” on page 3-8, and “About
layouts and reports” on page 6-1.
Layout
pop-up
menu
Book icon
Number of
records in
the file
Current sort
status of
records
Status area
Zoom controls
Status area control
Mode pop-up menu
Products file in Browse mode
Standard
toolbar