User manual

ManualsBrandsClaris FileMaker ManualsApplicationsFileMaker Pro 5

231

232

233

234

235

236

237

238

239

240

Table Of Contents

Preface Learning how to use FileMakerPro
- Registration and customer support
- Using the FileMakerPro documentation
  - How this guide is organized
  - A note about the illustrations
- Using FileMakerPro Help
Chapter 1 FileMaker Pro basics
- About databases
- About FileMaker Pro files
- Performing menu commands
  - Using toolbars
  - Using context menus
- Managing files
Chapter 2 Adding and viewing data
- About working with records in Browse mode
- Viewing records
- Adding and duplicating records
  - Adding and duplicating related records
- Deleting records
- About entering data in records
- About working with graphics, sounds,andmovies
- About working with text
- Working with OLE objects
Chapter 3 Finding and sorting information
- Finding records
- Sorting records
Chapter 4 Previewing and printing information
- About printing information in a database
- Preparing to print
- Previewing data on a layout
- Printing
Chapter 5 Creating a database
- Planning a database file
- Creating a FileMaker Pro file
- About defining database fields
- Setting options for fields
- Changing field definitions
- Deleting field definitions and data
Chapter 6 Creating and managing layouts and reports
- About layouts and reports
- Creating layouts and reports
- Working with, duplicating, deleting, orrenaming layouts
  - Setting up to print records in columns
  - Setting up View as Form, View as List, and View as Table
- About working with objects on a layout
- About working with fields on a layout
- About layout parts
Chapter 7 Customizing layouts
- Customizing fields on a layout
- Customizing the appearance of a layout
- Arranging objects
- Using tools to precisely position objects
- Controlling how things print
Chapter 8 Working with related files
- Displaying data from related files
- Working with relational databases
- Changing relationships
  - Choosing a different relationship for a portal
  - Summarizing data in portals
- Defining lookups between files
Chapter 9 Protecting databases with passwords and groups
- Defining passwords
- Deleting or changing passwords
- Defining groups
- Deleting or changing groups
- Passwords and groups: a comparison
Chapter 10 Creating scripts to automate tasks
- About scripts
- Creating scripts: an overview
  - Planning scripts
  - Storing settings before creating a script
  - Defining scripts
- About ScriptMaker steps
- Control script steps
- Navigation script steps
- Sort, find, and print script steps
- Editing script steps
- Fields script steps
- Records script steps
- Windows script steps
- Files script steps
- Spelling script steps
- Open Menu Item script steps
- Miscellaneous script steps
- Changing scripts
- Duplicating, renaming, or deleting scripts
  - Deleting scripts
- Importing scripts
  - To import a script
- Listing scripts in the Scripts menu
- Using buttons with scripts
  - Defining buttons
  - Copying, changing, or deleting buttons
- Example of a ScriptMaker script
  - Finding duplicate records
Chapter 11 Using formulas and functions
- About formulas
- About functions
Chapter 12 Importing and exporting data
- About import and export
  - About file formats
- Importing data into FileMaker Pro
  - Importing data into an existing file
  - Converting a data file into a new FileMakerPro file
- Exporting data from FileMaker Pro
  - Exporting subsummary data
Chapter 13 Sharing databases on a network
- About sharing files on a network
  - Working with shared files
- About hosting files
- Opening files as the host
- Closing shared files
- Opening files as a guest
Chapter 14 Publishing databases on the Web
- About publishing databases on the Web
- How users work with databases on the Web
- What you need to publish databasesontheWeb
- Publishing databases on the Web: an overview
- Enabling FileMaker Pro Web Companion
- Configuring FileMaker Pro WebCompanion
- Enabling Web Companion sharing
- Setting up browser views
- Testing your published database
- About browser views for web publishing
Chapter 15 Using ODBC with FileMakerPro
- About ODBC
  - ODBC terminology
  - ODBC support in FileMakerPro
- Sharing FileMakerPro data via ODBC
- Accessing FileMakerPro data from an ODBC client application
  - Configuring the ODBC control panel
- Importing data from other data sources
- An ODBC import example
- Importing ODBC data with a join
  - Specifying a SQL join
- Automating ODBC connections
Appendix A Customizing FileMaker Pro
- Setting application preferences
- Setting document preferences
  - Setting general document preferences
  - Setting document spelling preferences
Appendix B Backing up and recovering files
- Backing up files
  - Using a backup script
- Maintaining files
  - Saving a compressed copy
  - Understanding file damage
- Recovering damaged files
  - When to recover
Appendix C FileMaker Pro Quick Reference (Windows)
- Keyboard and mouse shortcuts
Appendix D FileMaker Pro Quick Reference (Mac OS)
- Keyboard and mouse shortcuts
Index

C-2

FileMaker Pro User’s Guide

Editing

Working with ﬁles

Switching between modes

Controlling windows

Move insertion point to end of the word Ctrl+B

Move insertion point to the beginning of the word Ctrl+A

Move insertion point to start of line Home

Move insertion point to start of text Ctrl+Home

Select a word Double-click

Select a line Triple-click

Select a paragraph Four clicks

Select entire contents of a text area Five clicks or Ctrl+A

Bold selected text or object Ctrl+Shift+B

Copy the found set (Browse) if no field is active Ctrl+Shift+C

Delete record, layout, or request Ctrl+E

Delete record without confirmation Ctrl+Shift+E

Delete selection/next character Delete

Delete selection/previous character Backspace

Duplicate record, layout object, or request Ctrl+D

Insert a merge field (Layout) Ctrl+M

Insert the current date Ctrl+- (hyphen)

Insert the current time Ctrl+;

Insert the current user name Ctrl+Shift+N

Italicize selected text or object Ctrl+Shift+I

New record, layout, or request Ctrl+N

Next field (Browse and Find) Tab

Next record, layout, or request Ctrl+D, or Shift+Page Down

Insert from the index (Browse and Find) Ctrl+I

Insert from the last record (Browse and Find) Ctrl+’

Insert from the last record and move to the next field Ctrl+Shift+’

Paste without style Ctrl+Shift+V,

Ctrl+Shift+Insert

Previous field (Browse and Find) Shift+Tab

Previous record, layout, or request Ctrl+C, Shift+Page Up

Replace the contents of the current field in all

records in the found set

Ctrl+=

Remove all style from selected word or object (return to

Plain)

Ctrl+Shift+P

Spell check the selected word Ctrl+Shift+Y

Underline selected word or object Ctrl+Shift+U

Close the database Ctrl+W, Ctrl+F4

Exit FileMaker Pro Ctrl+Q, Alt+F4

Hosts (Open) dialog box Ctrl+Shift+O

Open dialog box Ctrl+O

Print Ctrl+P

Print without Print dialog box Ctrl+Shift+T

Save FileMaker Pro saves

automatically

Go to Browse mode Ctrl+B

Go to Find mode Ctrl+F

Go to Layout mode Ctrl+L

Go to Preview mode Ctrl+U

Cascade windows Shift+F5

Maximize/Restore window Ctrl+Shift+Z

Next window Ctrl+F6

Previous window Ctrl+Shift+F6

Scroll the document window up or down Page Up or Page Down

Scroll left in the document window Ctrl+Page Up

Scroll right in the document window Ctrl+Page Down

Show/Hide status area Ctrl+Shift+S

Tile windows horizontally Shift+F4

Tile windows vertically Shift+F5

Zoom the document in F3

Zoom the document out Shift+F3