User manual

Customizing FileMaker Pro A-5
Setting document preferences
Document preferences affect the current database file. You can set
different document preferences for different files.
Note A shared file has the same document preferences for every user.
You can change the document preferences if you have the master
password or if there isn’t password protection in the file. See
chapter 9, “Protecting databases with passwords and groups.”
To set document preferences:
1. Open a FileMaker Pro file.
2. Choose Edit menu > Preferences > Document.
3. In the Document Preferences dialog box, click a preference tab,
then set options for general or spelling preferences.
4. Click OK.
Setting general document preferences
Choose a
preference type
Changes to document
preferences only
affect this file
Select To
Use smart quotes Use curly apostrophes (’) and quotation marks (“ ”). If
you deselect this option or use a font that doesn’t have
smart quotes, FileMaker Pro uses plain marks (' ").
Changes affect new typing only; they do not affect
existing data.
Store compatible graphics
(Note that both platforms
can display GIF, JPEG,
and PICT images.)
Windows: Select this option to allow Mac OS users
to view Windows Metafile images in a file.
Mac OS: Select this option if you might host this file
from a Windows machine in future and you want to
store compatible graphics.
Deselect this option to conserve disk space.
Changing this option affects only the objects you
create after the change.
Try default password,
then type a password
Automatically enter a password when the file is
opened. If the password isn’t valid, FileMaker Pro
prompts the user to type another password. To
temporarily bypass the default password and enter a
different one, press Shift (Windows) or Option
(Mac OS) while opening the file.
Switch to layout, then
choose a layout from the
list
Display the specified layout when you open the file.
If you don’t select this option, FileMaker Pro opens
the layout you displayed when you closed the file, or
opens a layout you specify in a startup script. (See
the Perform script option below.)
Perform script, then
choose a name from the
list
Perform a startup or close script when you open or
close the file. For example, you can define a startup
script to hide the status area or set the window size.
If the file opens automatically because it is needed
by a relationship or value list in another file,
FileMaker Pro doesn’t perform the startup script.