User manual

1-4 FileMaker Pro User’s Guide
About sharing data
A benefit of storing data in FileMaker Pro is sharing your data with
others. You can share your data with other FileMaker Pro users on a
network, or use a FileMaker Pro companion to share data over the
Web or with ODBC.
1 If you’re sharing data using FileMaker Pro networking on a
network and have more than ten guests, you must host the files using
FileMaker Server. For information, see chapter 13, “Sharing
databases on a network.”
1 For information on publishing FileMaker Pro data on the Web, see
chapter 14, “Publishing databases on the Web.” For information
about the number of IP addresses that can access a database, see
FileMaker Pro Help. Choose Help menu > Contents and Index, click
the Index tab, and type guests.
1 For information on sharing data via ODBC, see chapter 15, “Using
ODBC with FileMaker Pro.”
Performing menu commands
There are a variety of ways to access menu commands in
FileMaker Pro.
You can access a menu command by:
1 choosing it from a menu
1 pressing a keyboard shortcut
1 clicking a tool on a toolbar
1 choosing it from a context menu
1 activating it from an Apple event
For a list of often-used keyboard shortcuts, see appendix C,
“FileMaker Pro Quick Reference (Windows),” and appendix D,
“FileMaker Pro Quick Reference (Mac OS).”
Important Menu choices might be dimmed if you do not have full
access to a file. For example, if you open a file and don’t have access
to create records, the New Record menu command and toolbar
button are dimmed.
Preview See how data in forms or reports will look before you print.
Preview mode is especially useful for layouts with multiple
columns (like mailing labels) and grouped reports
with summaries.
In this mode You do this
Browse mode
Find mode
Preview mode
Layout mode