User manual

13-2 FileMaker Pro User’s Guide
When you share files between platforms, you may see differences in
font mapping, alignment of layout objects, and character set mapping.
1 (Mac OS) You don’t have to turn on File Sharing (in the Sharing
Setup control panel) to share FileMaker Pro files from a
Mac OS-based computer.
1 (Mac OS) MacIPX is no longer supported as a networking protocol
by FileMaker Pro 5.
1 To change network connections, see appendix A, “Customizing
FileMaker Pro.”
Working with shared files
When a shared file is open, the host and guests have access to the
same information. FileMaker Pro saves a shared file on the disk
where the file resides. It saves changes that the host and guests make
to the file, including changes to records, layouts, and scripts.
FileMaker Pro limits access to some commands and records to keep
users from interfering with each other.
While you are working with a shared file, you might see the
pointer change.
Keep these points in mind:
1 Sorting, replacing data, viewing and printing summary report
layouts, and other calculation-intensive tasks performed on many
records affect the performance of the host and guest computers.
Perform these tasks on a small found set, or schedule tasks so they’re
performed during low usage periods.
This user Can perform these tasks
Host and all guests
(every user)
1 Find, sort, or browse records
1 Specify a print setup (Windows) or page setup
(Mac OS) and print
1 Switch layouts or modes
1 Import or export data
1 Check the spelling of a found set
1 Perform a script by choosing it from the Script menu
or clicking a button defined for the script
1 Change global values. Only the host’s changes are
saved with the file. When guests open a file with global
fields, they see the current values. If the host changes a
global value, guests don’t see the change until they close
the file and then reopen it.
Host or one guest
(only one user at
a time)
1 Open the ScriptMaker dialog box
1 Define or change relationships
1 Define or change passwords
1 Define or change value lists
1 Edit a record or layout. Others can view the record,
but no one can modify it until the current user moves to
another record or presses Enter in Browse mode. In
Layout mode, the current user must move to another
layout or switch to another mode.
Host only (all guests
must close their
connections to
the file)
1 Define fields or change field definitions
1 Reorder layouts
1 Define, delete, or change groups and access privileges
1 Save copies of a file with the Save a Copy As command
1 Switch the file status between multi-user and single
user
1 Close a shared file
This pointer Means FileMaker Pro is
Waiting to receive data from the network
Waiting for the host to finish processing a request from
another user
This user Can perform these tasks