User manual

9-4 FileMaker Pro User’s Guide
5. In the Access Privileges dialog box, select the group to set
additional privileges.
6. Assign passwords for the group by clicking the bullet next to each
password.
Click the bullets, not the name of the password. A solid bullet
indicates that the group is using the password. A gray bullet indicates
that the password is not used by the selected group. In the example
above, the Marketing group uses the Car password. The master
password, Train, is displayed in bold text.
7. Set the access privileges for specific layouts and fields by clicking
the bullets next to them.
8. Click Save to save the current settings or click Revert to return the
settings to the way they were last saved.
9. Click Done to return to the Define Groups dialog box, then click
Done again to close the dialog box.
To modify privileges for groups, return to the overview (choose File
menu > Access Privileges > Overview). The overview shows what
passwords are associated with each group, and the what fields and
layouts each group can access.
In the example on the next page, when the Sales group is selected in
the overview, you see:
1 Users who enter the password Airplane are associated with the
Sales group. This is evident because the bullet next to the password
is Accessible (black).
1 Users in the Sales group can view, but not edit the field contents
regardless of which layout they’re on. This is because all fields for
the Sales group are set to Read only. They cannot view any data on the
Margin Report or Advertising Costs layouts because the privileges are
set to Not accessible.
Groups
defined in
the file
Type a new
group name
Click to associate
passwords with
a group
Click to define or
change passwords
Master password
Selected group
Key
Access privileges overview for the Marketing group
To make a field or layout Do this
Accessible (available for editing) Click the bullet next to the field or layout
until it is black ( ).
Read only (can be viewed but
not edited)
Click the bullet next to the field or layout
until it is clear ( ).
Not accessible (cannot be viewed
or edited)
Click the bullet next to the field or layout
until it is gray ( ).