User manual

9-2 FileMaker Pro User’s Guide
5. Choose a category for the menu commands that users with this
password can access, then click Create.
All three options let users switch between database windows,
perform scripts on the Script menu, click buttons on layouts, open
FileMaker Pro Help, change application preference options, and
open, create, or close FileMaker Pro files.
6. Repeat steps 3 through 5 for additional passwords.
7. If you wish to limit access to specific fields or layouts, click
Groups and follow the steps in the next section, “Defining groups.”
8. Click Done.
Important After you define a master password, write it down and
store it in a secure place. If you forget it, you can’t regain full access
to the file. Also, you can define more than one master password.
Keep these points in mind:
1 Even if you’re the only intended database user, it’s often a good
idea to protect a database with a password. This helps prevent others
from accessing your data or modifying the database structure.
1 Make passwords easy to remember, but not so easy that someone
can guess them. If you write down passwords, store them in a secure
place away from your computer.
1 FileMaker Pro access privileges work independently of operating
system access privileges—protect your files by using FileMaker Pro
passwords.
1 You must have the appropriate access privileges to access data
from related files. For example, to add data to a related field, you
must have the privilege to edit or create records in the related file. If
related files or files with external scripts use the same password,
FileMaker Pro will re-use the password without prompting you.
Create records Create records and enter data in them. This also enables
users to modify value lists in Browse mode if the
Include Edit item... option is enabled.
Edit records Change the information in (all) records. This also
enables users to modify value lists in Browse mode if
the Include Edit item... option is enabled. Define groups
to control access to specific fields or layouts.
Delete records Delete one or more records.
Choose To
Normal Enable all menu commands associated with the privileges you
selected in the previous step.
Editing Only Enable commands that allow only basic data entry activities.
This menu set disables finding, sorting, access to layout mode,
and other options. Available menu commands also depend on
the level of access you selected in the previous step.
Select To let users with this password
Click to
define
groups
Passwords
defined in
the file
Blank
password
Click to
associate
passwords
with existing
groups
Deselect to limit access
Select the
access
privileges for
users of this
password
Choose the menu commands
for users of this password
None Disable all menu commands for the current file (except
common system commands and executing scripts).
Choose To