User manual

Creating and managing layouts and reports 6-29
Defining page breaks and numbering
You can set options for page breaks and page numbering when you
add a layout part or change a part definition. (When you add a part,
you automatically see the Part Definition dialog box.) To change
options for an existing part:
1. In Layout mode, choose Layouts menu > Part Setup.
2. In the Part Setup dialog box, select the part, then click Change.
You can also double-click the part label on the layout.
3. In the Part Definition dialog box, specify pagination options.
Dimmed options are not available for the selected part type.
4. Click OK, then click Done.
Keep these points in mind:
1 If your layout is set up to print records in columns and you’ve
specified to print records down the page, choose Page break after every
<
value > occurrences to start a new column (not a new page) after the
part. If the column setup is to print records across the page, the
specified page break starts a new page. (See “Setting up to print
records in columns” on page 6-8.)
1 If the body or other layout part is too large to fit on the printed
page, FileMaker Pro displays a page break as a heavy, dashed line on
the layout to show where it will divide the part when you print. To fit
more on the page, you can set sliding options to dynamically shrink
fields and the enclosing part if the fields contain variable amounts of
information. See “About removing blank space from printed data”
on page 7-22.
Reordering layout parts
You can change the order of only the body and subsummary parts;
other parts, like the header and footer, must appear in a specific
order, so they can’t be moved. For example, move a subsummary
part above the body to see subtotals first.
1. In Layout mode, choose Layouts menu > Part Setup.
2. In the Part Setup dialog box, drag the name of the part to the new
location.
A part that can't be moved has a lock icon to the left of its name.
To Select
Start a new page before printing the
contents of the selected part (for example,
print a trailing grand summary on a new
page)
Page break before each occurrence.
Start a new page after printing the contents
of the selected part the specified number
of times (for example, print five records in
the body, then start a new page)
Page break after every < value >
occurrences (replace the default
value 1 if you want more than one
occurrence per page).
Reset the page number to 1 after the
selected part prints (for example, start
page numbering after a title header if you
want it to serve as a cover page)
Restart page numbers after each
occurrence.
Print part of the contents of the layout part
at the bottom of the page and the rest on the
next page (FileMaker Pro won’t split the
contents of a part across two pages unless
you specify this option, or the height of the
part won’t fit on a single page)
Allow part to break across page
boundaries.
To keep the portion of the part that
will not fit on the bottom of the
page from printing at the top of the
next page, also select Discard
remainder of part before new page.
This symbol indicates
that you can’t change
the part’s position
relative to other parts
Use the double-arrow
pointer to drag a part