Quick Start

Creating lists, mailing labels, and form letters 57
When you release the mouse, the insertion point flashes in the top left
of the text box. You will type the letter inside this box.
Add the address
1. Choose Insert menu > Merge Field.
2. Select First Name in the list and click OK.
3. Type a space.
4. Choose Insert menu > Merge Field.
5. Select Last Name in the list and click OK.
6. Move to the next line (enter a line space):
Windows: Press the Enter key above the Shift key on the keyboard.
Mac OS: Press Return.
7. Add merge fields for the street address, city, and country, with
appropriate spaces, new lines, and punctuation.
Type the letter
1. Press Enter (Windows) or Return (Mac OS) twice to create two
line spaces at the end of the address.
2. Start the salutation line: type Dear and a space.
3. Insert merge fields for the first and last name, separated by a space.
In your own letters, you can use more fields (for example, a title
field) for a more elegant salutation.
4. Type a comma and two line spaces.
5. Type the letter:
The Corporate Travelers Club welcomes you and your
company to our organization.
We look forward to doing business with you and hope
you have many pleasant trips with us!
Customize the letter with the company name
1. Click after the word company in the first paragraph.
2. Type a comma and a space.
3. Insert a merge field for the company name.
4. Type another comma.
Add the closing
1. Click at the end of the text and enter two line spaces.
2. Press tab several times to go to the center of the text block.
3. Type Sincerely, then enter four line spaces.
4. Press Tab several times to align the insertion point with Sincerely,
and type John Jones.
5. Enter a line space, then press Tab again to align the cursor with the
previous lines of text, then type President.
Your layout should look like the letter in the sample file.
6. Choose View menu > Browse Mode to see your letter.
It should look like the letter in the sample file. See lesson 5 to learn
how to add a logo.
7. When you are finished with this lesson, close each open file by
choosing File menu > Close.
The text tool
is selected