Quick Start

60 Getting Started Guide
5. Choose Layouts menu > New Layout/Report.
6. For Layout Name, type List of Members.
7. Select Columnar list/report for the new layout type and click Next.
8. Select the Columnar list/report layout again, then click Next.
9. Double-click each of the following fields in the order you want it
to appear in the list:
1 Last Name
1 First Name
1 Company
1 Membership Type
These fields move to the Layout fields list.
10. Click Next.
11. Click Next on each of the next four panels to accept the defaults.
12. Click Finish.
13. Choose View menu > Browse Mode.
The data in all records for the fields Last Name, First Name, Company,
and Membership Type appears in the List of Members layout.
Create mailing labels
Look at the sample labels
1. Choose Window menu > Sample06.fp5.
2. Choose View menu > Browse Mode.
3. Select Labels in the layout pop-up menu.
You see the mailing label for the current record.
4. Choose View menu > Preview Mode.
You see a page of labels as it will print.
5. Notice that not all records have the same number of lines of text.
Records with four-line addresses display all lines. In records needing
only three lines, the extra line is omitted so there is no blank line in
the labels.
6. Choose View menu > Layout Mode.
You see the names of fields that will appear on the labels.
About label layouts
Label layouts use merge fields. Merge fields expand or contract to fit
the data in the field, and take no space if the field is empty. Merge
fields are for display and printing only. You don’t enter data into
merge fields.
Create a label layout
In this section, you will use the New Layout/Report assistant to:
1 create a label layout
1 select fields to include on the labels
Merge fields