U.M. (Windows)

3-56 FileMaker Pro User’s Guide
Keep these points in mind:
1 To define a new field for the database file, which you can then add to
a layout, see “Defining database fields” on page 2-3.
1 When you copy fields (and field types) from a layout in one file to a
layout in another, be sure the field names match. When you move
fields from one layout to a layout in another file, you copy the field
characteristics for that layout (including dimensions and text styles)
but not the definition.
Adding merge fields
You can add a merge field (a placeholder for a field’s value) to a layout
to display or print a field’s data when you browse and print records. Use
merge fields for documents like letters, envelopes, contracts, and so
forth. For example, when you add the merge field <<First Name>> to the
right of the text Dear, FileMaker Pro displays Dear Leon, when the First
Name field contains “Leon”.
FileMaker Pro collapses unused lines, such as an empty <<Address 2>> field.
1. In Layout mode, click where you want the merge field to appear.
2. Choose Paste Special from the Edit menu, and then choose Merge Field.
3. In the Specify Field dialog box, double-click the name of a field to
use as a merge field.
Choose FileMaker Help Index from the Help menu, and then type:
E fields, placing
?
Select a field to use
as a merge field
Choose from the
relationship drop-down
list, if necessary