U.M. (Mac OS)

Networking and access privileges 7-17
1 Define passwords before defining groups. (See “Defining
passwords” on page 7-11.) Master passwords can access the entire
file and aren’t associated with specific groups.
1 You can limit what users can do with specific fields or layouts
without changing the access privileges of their passwords. For
example, if passwords associated with a group have Edit record
privileges, you can prevent users from editing specific fields or
layouts by setting the group access privileges to Not accessible.
To define groups:
1. Open the file.
You must use the master password. If the file is shared, you must be
the host. (See “Opening files as the host” on page 7-3.)
2. Choose Access Privileges from the File menu, and then choose
Define Groups.
If the file is shared and guests are connected, ask them to close the
file. (See step 2 in “Closing shared files” on page 7-8.)
3. In the Define Groups dialog box, type the group name, click Create,
and then click Access.
Groups defined in the file
Click to associate
passwords with a group
Click to define or change
passwords
Type a new group name