U.M. (Windows)
Table Of Contents
- Preface: Getting help
- Chapter 1: FileMakerPro basics
- Chapter 2: Creating a database file
- Chapter 3: Laying out and arranging information
- Understanding layouts
- Working with predefined layout types
- Arranging records in columns
- Managing layouts
- Working with layout parts
- Changing layout parts
- Working with all object types
- Working with graphic objects
- Working with fields in a layout
- Adding fields to a layout
- Adding merge fields
- Deleting a field from a layout
- Defining display formats for fields
- Determining data entry in fields
- Setting the tab order for data entry
- Adding scroll bars to fields
- Formatting repeating fields
- Adding borders, fill, and baselines to fields
- Defining value lists
- Formatting fields with value lists
- Working with text
- Chapter 4: Working with information in records
- Working in Browse mode
- Adding data to a file
- Selecting a field for data entry
- Adding and duplicating records
- Entering and changing data in fields
- Working with container fields
- Entering data from a value list
- Viewing and inserting data from another source
- Copying and moving values and records
- Using drag and drop to move information
- Replacing field values
- Working with records
- Finding information
- Deleting records
- Sorting records
- Chapter 5: Using ScriptMaker and buttons
- Chapter 6: Previewing and printing information
- Chapter 7: Networking and access privileges
- Chapter 8: Importing and exporting data
- Chapter 9: Customizing FileMakerPro
- Chapter 10: Using data from related files
- Chapter 11: Publishing files on the Web
- About the World Wide Web
- About FileMaker Pro Web Companion
- Publishing your database on the Web—an overview
- Getting ready to publish your files on the Web
- Setting up FileMaker Pro Web Companion
- Configuring FileMaker Pro Web Companion
- Setting up Instant Web Publishing
- Database security
- Helping Web users find your database
- Custom Web Publishing
- Appendix A: Recovering damaged files
- Appendix B: Working with international files
- Appendix C: Summary of functions
- Appendix D: Linking and embedding objects
- Index
Networking and access privileges 7-15
The following illustration shows the access privileges for a file created
by a Marketing department. The file has three groups: Marketing,
Accounting, and Sales. When you select the Sales group, you see that the
Advertising Costs layout is not available to Sales.
Tip To see the associations between layouts and fields, choose Access
Privileges from the File menu, and then choose Overview. You must be the
host and set the file to Single-User, or have all guests close the file. (See
“Opening files as the host” on page 7-3.)
For example, if you want to delete a field but aren’t sure which layouts
will be affected, select the field in the Access Privileges dialog box.
Layouts with solid bullets contain the selected field.
Before you define groups, consider these points:
1 Groups give database administrators a way to manage user access to
layouts or fields. Users don’t need to know about groups. If you don’t
need to restrict access to layouts or fields, don’t define groups.
1 Define passwords before defining groups. (See “Defining
passwords” on page 7-10.) Master passwords can access the entire
file and aren’t associated with specific groups.
1 You can limit what users can do with specific fields or layouts
without changing the access privileges of their passwords. For
example, if passwords associated with a group have Edit record
privileges, you can prevent users from editing specific fields or
layouts by setting the group access privileges to Not accessible.
Password associated
with the Sales group
Sales can’t see
these layouts
Sales can see but can’t
change these fields
M
aster passwor
d
s appear
i
n
b
o
ld
text
Key
Sales can see and change these layouts