U.M. (Windows)

Table Of Contents
Networking and access privileges 7-15
The following illustration shows the access privileges for a file created
by a Marketing department. The file has three groups: Marketing,
Accounting, and Sales. When you select the Sales group, you see that the
Advertising Costs layout is not available to Sales.
Tip To see the associations between layouts and fields, choose Access
Privileges from the File menu, and then choose Overview. You must be the
host and set the file to Single-User, or have all guests close the file. (See
“Opening files as the host” on page 7-3.)
For example, if you want to delete a field but aren’t sure which layouts
will be affected, select the field in the Access Privileges dialog box.
Layouts with solid bullets contain the selected field.
Before you define groups, consider these points:
1 Groups give database administrators a way to manage user access to
layouts or fields. Users don’t need to know about groups. If you don’t
need to restrict access to layouts or fields, don’t define groups.
1 Define passwords before defining groups. (See “Defining
passwords” on page 7-10.) Master passwords can access the entire
file and aren’t associated with specific groups.
1 You can limit what users can do with specific fields or layouts
without changing the access privileges of their passwords. For
example, if passwords associated with a group have Edit record
privileges, you can prevent users from editing specific fields or
layouts by setting the group access privileges to Not accessible.
Password associated
with the Sales group
Sales can’t see
these layouts
Sales can see but can’t
change these fields
M
aster passwor
d
s appear
i
n
b
o
ld
text
Key
Sales can see and change these layouts