User manual
Table Of Contents
- Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using FileMaker Pro
- About fields and records
- Opening and closing files
- Opening multiple windows per file
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Sorting records
- Previewing and printing files
- Backing up files
- Setting preferences
- Chapter 3 Designing and creating solutions
- Planning a solution
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Working with layout object, part, and background styles
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with layout parts
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing data
- Sharing databases on a network
- Importing and exporting data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing solutions on the web
- Chapter 6 Protecting files
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Using FileMaker Pro Advanced
- Index
Chapter 5 | Sharing data 99
The first person to open a shared file is the host. Any user who opens a shared file after the host
is a client.
Once a shared file is open, the host and clients have access to the same information, and all
changes to the file appear in each user’s window.
Modifications to the data made by any user are saved in the shared file. The shared file is saved
on the disk where the file resides.
Sort orders, find requests, import and export field orders, and print setups are specific to each user.
Enabling file sharing and hosting files
Because many FileMaker Pro commands are processed on the host machine, you will see better
performance if you host your shared files from the fastest available computer. The file you’re hosting
must be on the hard disk of your computer. Remotely hosting a file stored on another computer or
server is not supported, as it might compromise data integrity and will result in poor performance.
To turn on network file sharing for all open files:
1. Open the FileMaker Pro file(s) to share.
Note To enable or change a file’s sharing status, you must open it with an account that has
Manage Extended Privileges access privileges. For more information, see
“Accounts, privilege
sets, and extended privileges” on page 111.
2. Choose File menu > Sharing > Share with FileMaker Clients.
The host opens the file
Clients open connections to the shared file