User manual
Table Of Contents
- Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using FileMaker Pro
- About fields and records
- Opening and closing files
- Opening multiple windows per file
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Sorting records
- Previewing and printing files
- Backing up files
- Setting preferences
- Chapter 3 Designing and creating solutions
- Planning a solution
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Working with layout object, part, and background styles
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with layout parts
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing data
- Sharing databases on a network
- Importing and exporting data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing solutions on the web
- Chapter 6 Protecting files
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Using FileMaker Pro Advanced
- Index
Chapter 2 | Using FileMaker Pro 36
6. In the Printing Options dialog box, choose to print on one page or multiple pages, then click
Continue.
7. Click OK (Windows) or Print (OS X).
Backing up files
Routine backups are strongly recommended for any document stored on a computer. It is easier
to restore a backed-up file than it is to re-create it. How often you should back up depends on the
amount of data you are adding to your files, and how difficult it would be to re-create your files if
they become corrupt.
For very important files, it’s a good idea to routinely store backups at an offsite location.
For file backup recommendations, see “Backing up databases and other important files” on
page 122. For an example of a backup script, see Help.
Setting preferences
You can customize the appearance and behavior of FileMaker Pro to suit the way you work by
changing standard settings called preferences. Preferences affect the behavior of the application
and are not specific to any file.
To set application preferences:
1. Windows: Choose Edit menu > Preferences.
OS X: Choose FileMaker Pro menu > Preferences.
2. In the Preferences dialog box, click a tab, then set options.
You can also set preferences that affect an individual file’s default login information, layout,
representative icon, spell checking, text handling, and scripts for opening and closing the file.
To set file preferences for the current file:
1. Choose File menu > File Options.
2. In the File Options dialog box, click a tab, then set options.