User manual
Table Of Contents
- Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using FileMaker Pro
- About fields and records
- Opening and closing files
- Opening multiple windows per file
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Sorting records
- Previewing and printing files
- Backing up files
- Setting preferences
- Chapter 3 Designing and creating solutions
- Planning a solution
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Working with layout object, part, and background styles
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with layout parts
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing data
- Sharing databases on a network
- Importing and exporting data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing solutions on the web
- Chapter 6 Protecting files
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Using FileMaker Pro Advanced
- Index
Chapter 2 | Using FileMaker Pro 34
Previewing data on a layout
When you switch to Preview mode, you see the layout as it appears on the printed page. You can’t
enter or edit information in fields in Preview mode.
In Preview mode, you see:
1 how many records fit on a printed page
1 how the pagination settings you choose affect page breaks
1 subsummary parts with calculated summary fields
1 variable information supplied by FileMaker Pro, like page numbers, the current date, and so on
1 the page margins you define
1 how fields set with sliding options close up blank space
1 records arranged in columns if the Layout Setup dialog box is defined to print in columns
1 the front-most tab panel or slide panel if the page contains panel controls
1 popover buttons, but not their associated popovers or the contents of popovers
To preview data on a layout, you follow the same preliminary steps that you perform when you
print, including specifying a printer and printing options and verifying that the found set contains
the records you want to preview (see steps 1 through 4 in the next section,
“Printing records”).
Then, switch to Preview mode.
Print Phone List
Go to Layout [Contacts]
Sort [Sort Order: Last name (Ascending) ]
[Restore sort order, No Dialog]
Enter Preview Mode
[Pause]
Print
[no dialog]
Enter Browse Mode
Name Phone
Juanita Alvarez 408-555-1234
Michelle Cannon 213-555-2345
Andre Common 714-555-3456
Marie Durand 619-555-4567
Jean Durand 408-555-5678
William Johnson 408-555-6789
Contacts
Records being browsed
Field Name Field Type
Formula/Entry Options
First Name Text
Last Name Text
Address1 Text
Name Phone
Juanita Alvarez 408-555-1234
Contacts
Current record
Script
Table and field
definitions
Blank record
You can print data based on the current layout or print information about the
structure of the database
Relationships graph
Name Phone
Contacts