User manual
Table Of Contents
- Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using FileMaker Pro
- About fields and records
- Opening and closing files
- Opening multiple windows per file
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Sorting records
- Previewing and printing files
- Backing up files
- Setting preferences
- Chapter 3 Designing and creating solutions
- Planning a solution
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Working with layout object, part, and background styles
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with layout parts
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing data
- Sharing databases on a network
- Importing and exporting data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing solutions on the web
- Chapter 6 Protecting files
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Using FileMaker Pro Advanced
- Index
Chapter 2 | Using FileMaker Pro 33
To sort the records in the current found set:
1. In Browse mode, click Sort in the status toolbar.
Note To sort records in Table View in Browse mode, see “Working with records in Table View”
on page 27.
2. In the Sort Records dialog box, choose fields for sorting, in the order you want them sorted, and
sort options.
To choose a sort field visible on the current layout, no matter what table it is in, choose Current
Layout (LayoutName) from the table list, then double-click a field in the list.
To choose a sort field that is in the current layout’s table, whether or not it is on the current layout,
choose Current Table (TableName) from the table list, then double-click a field in the list.
3. Click Sort.
To cancel before sorting is finished, press Esc (Windows) or 2-period (OS X).
Note You can sort records on one field without opening the Sort dialog box by using the field’s
shortcut menu.
Previewing and printing files
With FileMaker Pro, you can print:
1 all the records in the file, a subset of the records, or only the current record
1 a blank record to create a paper form
1 definitions of scripts, fields, tables, and relationships to see the structure of your database
1 data saved as a PDF file
FileMaker Pro prints records using the current layout. You can create layouts to print the same
data in different ways. For example, print records one by one, in a columnar list, or in a complex
sorted report with totals, headers, and footers. You can control page margins, remove blank
space, and keep specified objects from printing.