User manual

Chapter 6 | Protecting files 117
Viewing accounts
1. With the file open, choose File menu > Manage > Security.
The Manage Security dialog box appears. If the detailed security settings are displayed, click
Use Basic Setup.
2. You see the accounts defined for this file on the left.
3. Click OK.
Creating and editing accounts
You can create accounts for every individual who accesses a file, or create fewer accounts that
are shared among many individuals, such as a “Marketing” account and a “Sales” account. You
must assign a privilege set to each new account.
To create or edit an account:
1. With the file open, choose File menu > Manage > Security.
2. If the Manage Security dialog box displays the detailed settings, click Use Basic Setup.
3. To create a new account, click New Account. To change an existing account, select the
account.
4. For Authenticate via, choose Local FileMaker File.
To authenticate the account via an external server, choose External Server.
Accounts defined
for the file
Select to make
the account
active
Choose how to
authenticate the
account
Add, duplicate, or
delete an account
Enter account
and password
information
Change
privileges for the
account