User manual
Table Of Contents
- Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using FileMaker Pro
- About fields and records
- Opening and closing files
- Opening multiple windows per file
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Sorting records
- Previewing and printing files
- Backing up files
- Setting preferences
- Chapter 3 Designing and creating solutions
- Planning a solution
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Working with layout object, part, and background styles
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with layout parts
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing data
- Sharing databases on a network
- Importing and exporting data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing solutions on the web
- Chapter 6 Protecting files
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Using FileMaker Pro Advanced
- Index
Chapter 6 | Protecting files 114
The following table summarizes the properties of these privilege sets.
You must have Allow Printing privileges to save records as a PDF file. You must have Allow
Exporting privileges to export records as a Microsoft Excel worksheet. See
“Saving and sending
data in other formats” on page 109.
Note The Full Access privilege set is the only one that permits access to the Manage Database
and Manage External Data Sources dialog boxes in order to modify fields, tables, relationships,
and data sources. It is also the only privilege set that permits changing accounts and privileges.
Because you cannot enable these privileges in any other privilege set, any user who wants to
make database definition changes or privileges changes must open the file with an account that
is assigned the Full Access privilege set.
At least one active, FileMaker authenticated account in each file must be assigned the Full Access
privilege set.
Planning security for a file
A new FileMaker Pro file is initially unprotected. Whenever the file opens, it automatically logs in
the user with the Admin account, which is assigned the Full Access privilege set.
1 If you simply want to keep someone else from opening a database file on your computer, you
can password-protect the file. For more information, see
“Password-protecting a file” on
page 116.
Privilege
Full Access
privilege set
Data Entry Only
privilege set
Read-Only
Access
privilege set
Records (in all tables) create, edit, delete create, edit, delete view only
Layouts all modifiable view only view only
Value lists all modifiable view only view only
Scripts all modifiable and
executable
all executable only all executable only
Extended Privileges all off, except
fmreauthenticate10
all off, except
fmreauthenticate10
all off, except
fmreauthenticate10
Allow printing on on on
Allow exporting on on on
Manage extended privileges on off off
Override data validation warnings on off off
Disconnect user from FileMaker Server
when idle
off on on
Allow password modification on on on
Password change number of days off off off
Minimum password length off off off
Available menu commands All All All