User manual
Table Of Contents
- Contents
- Chapter 1 Introducing FileMaker Pro
- Chapter 2 Using FileMaker Pro
- About fields and records
- Opening and closing files
- Opening multiple windows per file
- Saving files
- About modes
- Viewing records
- Adding and duplicating records
- Deleting records
- Entering data
- Working with data in Table View
- Finding records
- Sorting records
- Previewing and printing files
- Backing up files
- Setting preferences
- Chapter 3 Designing and creating solutions
- Planning a solution
- Creating a FileMaker Pro file
- Creating and changing fields
- Setting options for fields
- Creating database tables
- Creating layouts and reports
- Working with layout themes
- Working with layout object, part, and background styles
- Setting up a layout to print records in columns
- Working with objects on a layout
- Working with fields on a layout
- Working with layout parts
- Creating and editing charts
- Chapter 4 Working with related tables and files
- Chapter 5 Sharing data
- Sharing databases on a network
- Importing and exporting data
- Supported import/export file formats
- Setting up recurring imports
- ODBC and JDBC
- Methods of importing data into an existing file
- About adding records
- About updating existing records
- About updating matching records
- About the importing process
- Converting a data file to a new FileMaker Pro file
- About the exporting process
- Working with external data sources
- Publishing solutions on the web
- Chapter 6 Protecting files
- Protecting databases with accounts and privilege sets
- Creating accounts and privilege sets
- Viewing extended privileges
- Authorizing access to files
- Security measures
- Enhancing physical security
- Enhancing operating system security
- Establishing network security
- Backing up databases and other important files
- Installing, running, and upgrading antivirus software
- Chapter 7 Using FileMaker Pro Advanced
- Index
Chapter 6
Protecting files
This chapter describes the basics of how to restrict what users can see and do in a FileMaker Pro
file. You’ll learn about:
1 planning security for a file
1 viewing and creating user accounts and passwords
1 viewing and creating privilege sets
1 viewing extended privileges
1 authorizing other files to access your files
1 taking measures to secure your database solution, and your operating system, network, and
hardware
1 backing up databases and other files
1 installing, running, and upgrading antivirus software
Note See Help for detailed, comprehensive information and step-by-step procedures about
using FileMaker
Pro.
For comprehensive information about securing FileMaker Pro files, see
http://www.filemaker.com/support/security.
Protecting databases with accounts and privilege sets
You can limit what users can see and do in a database file. You can restrict:
1 Data access: Make particular records or fields from individual tables view-only, or hide them
completely.
1 Layout access: Prevent users from modifying layouts in Layout mode.
1 Access to value lists and scripts: Prevent users from accessing and modifying value lists and
scripts, and from running scripts.
1 Access to file sharing: Individually enable file sharing via the FileMaker Network, ODBC and
JDBC, and FileMaker
WebDirect.
1 Outputting data: Prevent users from printing or exporting data.
1 Menu access: Make only a limited set of menu commands available.
You restrict what users do in a file by requiring them to enter an account name and password when
they attempt to open a file. The account name they enter determines which privilege set will be
used and the privilege set limits what they can do in a file. For more information about accounts
and privilege sets, see the following section.
You can define privileges in a shared file while clients are using it. Any privilege changes that affect
a current client do not take effect until the client closes and reopens the file.